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MGMT209 Event Management: Planning a Successful Event

Teaching organisation

150 hours over a twelve-week semester or equivalent study period

Unit rationale, description and aim

The purpose of this unit is to introduce students to the principles underpinning the successful planning process for an event. Planning involves a high level of external analysis of market trends, demographics and competitors. In this unit students will learn the techniques required to develop a market analysis to underpin the event management planning process.  

Critical to successful events is the management of key stakeholders. In this unit, students will learn the key models of stakeholder engagement along with some practical skills for managing stakeholder expectations in ethical ways. Students will also address the issues of risk in holding an event and devise risk mitigation and response strategies. 

Communication is critical to the success of any event. Drawing on an analysis of the market and stakeholders, students will create a promotional plan for an existing event. This plan will link promotional activities to strategic objectives, include and may include a wide range of marketing communication tools.  

The aim of this unit is to deepen student understanding and knowledge of relevant theories and frameworks which underpin successful events and to develop some practical skills in sustainable event management. 

Learning outcomes

To successfully complete this unit you will be able to demonstrate you have achieved the learning outcomes (LO) detailed in the below table.

Each outcome is informed by a number of graduate capabilities (GC) to ensure your work in this, and every unit, is part of a larger goal of graduating from ACU with the attributes of insight, empathy, imagination and impact.

Explore the graduate capabilities.

Learning Outcome NumberLearning Outcome DescriptionRelevant Graduate Capabilities
LO1Identify and demonstrate the scope and objectives of a managed public eventGC1, GC2, GC7
LO2Demonstrate an understanding of stakeholder management in planning events while considering the ethical frameworksGC2, GC3
LO3Identify and critically analyse risk levels, including financial risk, and response strategies in planning eventsGC2, GC7, GC8
LO4Develop an event management plan by team work inclusive of promotional objectives, financial objectives, risk management, human resource management and sustainabilityGC1, GC2, GC4
LO5Evaluate the impact of a managed global public event identifying key issues and presenting solutionsGC1, GC7, GC8


Topics will include: 

  • determining event objectives and vision design  
  • monitoring the budget  
  • integrated marketing communication and brand management 
  • stakeholder management, collaboration with others, including lobby and pressure groups, authorities 
  • managing and scheduling people, staff, and volunteers 
  • crisis management, risk assessment plan and risk minimisation 
  • impact assessment and evaluation of successful event. 

Learning and teaching strategy and rationale

The learning and teaching strategy is based on student engagement in the learning process by participation in workshops or equivalent and practical activities designed to reinforce learning. Workshops and equivalent support students to actively participate in the construction and synthesis of knowledge both individually and in small groups. This unit takes an active learning approach to guide students in the analysis and synthesis of knowledge associated with planning events. Students are able to explore the complex range of issues that must be addressed as part of the planning process including the management of stakeholders, identification of risks and analysis of the market. The unit is taught through workshops or equivalent and practical activities which are designed to support students in applying the skills of event planning. By participating in these workshops or equivalent and practical activities, students will systematically develop their understanding of the external factors which impact on event planning. A key focus of the workshops or equivalent and practical activities is on developing analytical skills to identify potential adverse impacts on events. This unit takes an experiential approach to support students in developing the planning and communication skills required to effectively manage stakeholders. The workshops or equivalent and practical activities draw on the experiences of colleagues and are designed to interest students who prefer to learn within a social and interactive environment.

Mode of delivery: This unit is offered in different modes. These are: "Attendance" mode, "Multi" mode and "Online" mode. This unit is offered in three modes to cater to the learning needs and preferences of a range of participants and maximise effective participation for isolated and/or marginalised groups.

Attendance Mode

In an attendance mode, students will require face-to-face attendance in specific physical location/s. Students will have face-to-face interactions with lecturer(s) to further their achievement of the learning outcomes. This unit is structured with required upfront preparation before workshops, most students report that they spend an average of one hour preparing before the workshop and one or more hours after the workshop practicing and revising what was covered. The online learning platforms used in this unit provide multiple forms of preparatory and practice opportunities for you to prepare and revise.


In a multi-mode, students will require intermittent face-to-face attendance determined by the School. Students will have face-to-face interactions with lecturer(s) to further their achievement of the learning outcomes. This unit is structured with required upfront preparation before workshops. The online learning platforms used in this unit provide multiple forms of preparatory and practice opportunities for you to prepare and revise.

Online Mode

In an online mode, students engage in asynchronous learning and participate in the construction and synthesis of knowledge, while developing their knowledge. Students are required to participate in a series of online interactive activities to enhance their learning including knowledge checks, discussion boards and self-paced exercises. This approach allows flexibility for students and facilitates learning and participation for students with a preference for virtual learning.

Assessment strategy and rationale

In order to pass this unit, students are required to demonstrate mastery of all learning outcomes and achieve an aggregate mark of at least 50%. Marking will be in accordance with a rubric specifically developed to measure student levels of achievement of the learning outcomes for each item of assessment. Students will also be awarded a final grade which signifies their overall achievement in the unit.  

The assessment strategy for this unit allows students to demonstrate an understanding of the key issues involved in event planning from both a theoretical and practical perspective. The first assessment allows students to demonstrate their understanding of the use of key stakeholder management theories. The second assessment develops the student’s planning skills as they link the overall strategic objectives of an event to a range of tactical promotional activities within the context of a promotional plan. The final assessment will assess overall understanding of the risks involved in undertaking an event and what can be done to minimise or mitigate these risks. 

Overview of assessments

Brief Description of Kind and Purpose of Assessment TasksWeightingLearning Outcomes

Assessment Task 1: Portfolio of Engagement

From weeks 4-9, students will actively participate in online discussion forums and online activities. Assessment 1 will cover materials in the first 6 weeks and students’ active participation in the forums and online activities. Students will be evaluated on a combination of engagement in the unit via discussion board questions, responses to postings and evidence of successful engagement in online asynchronous activities.

Submission Type: Individual

Assessment Method: online engagement and completion of regular learning tasks

Artefact: Portfolio evidencing engagement


LO1, LO2, LO3

Assessment Task 2: Promotional plan

This assessment task consists of a 2000-word written promotional plan. This task requires students to work in groups to create a strategic practical promotional plan for a managed public event which engages multiple forms of communication techniques and uses best practice as a guide.

The plan has to be written in business style using executive summery and table of content.

Submission Type: Group

Assessment Method: Promotional Plan

Artefact: Written report/plan


LO1, LO2, LO4

Assessment Task 3: Risk assessment

This assessment task consists of a 2000-word risk assessment report using a real-world case. This assessment task requires students to demonstrate their understanding of risk mitigation assessment and management through analysis of a case study, requiring students to explore key issues and present solutions to the problems faced by a global event.

Submission Type: Individual

Assessment Method: Case study / risk assessment plan

Artefact: Written report


LO3, LO5

Representative texts and references

Ryan, W.G., 2020 Managing International Events, Routledge, UK.

Getz, D., & Page, S. 2019 Event Studies: Theory, Research, and Policy for Planned Events, 4th edn, Routledge, UK.

Shone, A., & Parry, B. 2019 Successful Event Management, 5th edn, Cengage, UK.

Linton, T., 2019, Project Management Essentials, Cengage, Australia.

 Bladen C., Kennell J., Abson E., Wilde N. 2018, Events Management: An Introduction, 2nd edn, Routledge, UK.

Dowson, R., & Bassett, D. 2018 Event Planning and Management, 2nd edn, Kogan Page, UK.

Jackson, N., & Angliss, K. 2018, A Practical Guide to Event Promotion, Routledge, UK.

Jones, M., 2018, Sustainable Event Management: A Practical Guide, 3rd edn. Routledge, UK.

Lunt, T., & Nicotra, E., 2018, Event Sponsorship and Fundraising: An Advanced Guide, Kogan Page, UK.

Nadda, V., Arnott, I., & Sealy, W. 2020, Legal, Safety and Environmental Challenges for Event Management: Emerging Research and Opportunities, IGI Global, USA.

Van Der Wagen, L., & White, L., 2018 Event Management for Tourism, Cultural, Business and Sporting Events, 5th edn, Pearson, Australia.

Madray, J.S., 2020. The Impact of COVID-19 on Event Management Industry. International Journal of Engineering Applied Sciences and Technology, 5(3), pp.2455-2143.

Sultana, S., Parvez, M., Khan, R.S. and Jalil, M.S., 2020. PERCEPTION OF EVENT MANAGEMENT COMPANY TOWARDS GREEN EVENT: EVIDENCE FROM BANGLADESH. Academy of Strategic Management Journal, 19(4).

Nawarathna, D.B., 2021. A Study on Sustainable Event Management Practices in Sri Lanka; Event Managers’ Perspective. Tourism and Sustainable Development Review, 2(1), pp.49-64.

Hazira, M.N., Alagas, E.N., Amin, M., Zamzuri, N.H. and Zairul, M.M., 2021. The best practice of marketing strategies for the Malaysian business event industry from experts' perspective. Journal of Hospitality and Tourism Insights.

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