6.1 Program enrolment
6.1.1 Requirements for enrolment and re-enrolment
To become an enrolled or re-enrolled student, a person who has been offered a place or a student who is continuing in a program must, by the prescribed date:
- complete the required enrolment or re-enrolment process;
- be enrolled in at least one unit; and
- pay all relevant University and government fees and charges.
6.1.2 Continuing enrolment
184.108.40.206 All continuing students are required to re-enrol in at least one unit in any two study periods across the academic year unless they:
- have applied to interrupt their studies under Regulation 6.6; or
- have completed the requirements for their award; or
- are a mid-year commencing student; or
- are suspended or excluded from study under the relevant University Policy.
220.127.116.11 A student who fails to re-enrol for more than two consecutive standard study periods will have their enrolment inactivated and will be required to re-apply for admission.
18.104.22.168 A student must maintain their enrolment by ensuring they:
- are enrolled in units in accordance with the applicable program rules unless approval to vary has been granted by the Course Coordinator; and
- will complete the requirements of their program within the maximum time limit under Regulation 11.1.2; or
- in the case of an international student will complete their program within the expected duration specified on their Confirmation of Enrolment.
6.1.3 Fee for late re-enrolment or variation
A student who fails to complete the process for re-enrolment or variation of enrolment by the due date will be required to pay a late fee in order to be an enrolled student.
6.1.4 Constraints on enrolment
22.214.171.124 The University may limit the number of enrolments in any unit in any study period and may make any unit available only to students in a nominated cohort(s) or program(s).
126.96.36.199 A student may not normally enrol concurrently in more than one program at ACU. This provision may be waived in exceptional circumstances with the approval of the Academic Registrar. This constraint is not applicable to students enrolled in approved programs where concurrent enrolment is intended and specified in the course rules, or to students enrolled in double degrees who are enrolled in one program of study, but two courses.
188.8.131.52 International students:
- may only enrol in up to one-third of the total units of their program in online mode; and
- must enrol in at least one unit in attendance mode or multi-mode in each standard study period, unless the student is completing the last unit of their course and that unit is only available in online mode.
6.1.5 Non-acceptance of enrolment or variation of enrolment after prescribed date
Enrolment in a program or unit, or variation of enrolment, will not be accepted after the relevant date prescribed in the University Calendar and is subject to Regulation 6.3 and Regulation 6.4.
6.2 Cross-institutional enrolment
6.2.1 With the prior written approval of the Course Coordinator a student may be enrolled concurrently at ACU and another tertiary institution in a unit or units which, if successfully completed, will be credited to the student’s program at ACU.
6.2.2 Cross-institutional enrolment will only be approved:
- if the unit is necessary for completion of, or progression in, the student’s program and is not available at ACU in the required study period; and
- where no equivalent unit exists.
6.2.3 Cross-institutional enrolment will only be approved as a substitute for a unit failed at ACU where the unit is necessary for completion of the student’s program.
6.3 Addition of units
6.3.1 Period for adding units
A student may add a unit to an existing enrolment, provided that such changes are actioned:
- within the first two weeks in a standard study period; or
- within the first week of a non-standard study period.
6.3.2 Late addition of units
A student may add a unit to an existing enrolment after the periods noted in Regulation 6.3.1 above only if authorised by the Lecturer in Charge and approved by the Course Coordinator before the census date; any such late change may incur additional fees and charges.
6.3.3 Credit point limit in a study period
A student may not enrol in more units than a standard full-time program load in any study period without the approval of the Course Coordinator except where concurrent enrolment in two courses is intended and allowed for in the course rules. The student's previous academic record will be considered in determining the application.
6.3.4 Repeating a previously completed unit
184.108.40.206 Students who are required by the Course Coordinator to re-enrol in a previously completed unit following an interruption to their studies for two or more standard-study periods under 6.6.4, may do so in a Commonwealth-supported place. Each attempt will be recorded on the transcript and will contribute to the calculation of the GPA.
220.127.116.11 With the approval of the Course Coordinator, students who wish to re-enrol in a previously completed unit, may do so on a fee paying basis. Each subsequent attempt will be recorded on the transcript and will not contribute to the calculation of the GPA.
6.4.1 Withdrawal from units or program of study
Students are responsible for seeking advice from the Course Coordinator before withdrawing from units or their program of study. Completing the formal withdrawal process and the consequences of the withdrawal are also the responsibility of the student.
6.4.2 Non-effective enrolments
18.104.22.168 Enrolment for a study period will be regarded as non-effective, and will not be recorded on the student’s transcript if a student withdraws from all units, or their program of study:
- up to the census date in that study period; or
- in the case of professional experience or community engagement units, prior to commencement of a placement.
22.214.171.124 If a commencing student withdraws from their program of study up to the census date in their first study period, the enrolment will be regarded as non-effective and they will be deemed not to have accepted their offer of enrolment. Such students will be required to re-apply for admission.
6.4.3 Withdrawal without academic or financial penalty
126.96.36.199 A student may withdraw from a unit without academic or financial penalty up to the following dates:
- the relevant census date of the study period; or
- in a professional experience unit or unit containing professional experience: normally one week after commencement of the professional experience or community engagement placement if the withdrawal occurs before the relevant census date of the study period.
188.8.131.52 Under special circumstances specified under the Higher Education Support Act a student may apply to be withdrawn from a unit without financial penalty.
- The assessment of applications for withdrawal without financial penalty after census date can only be made by the Fees section of Student Administration.
- Where the Course Coordinator verifies that a student did not complete the requirements for the unit and the student has been granted a refund of fees due to special circumstances, the student will be withdrawn from the relevant unit without academic penalty.
6.4.4 Withdrawal without academic penalty
184.108.40.206 A student may apply to the Head of School, or equivalent, to be withdrawn from a unit without academic penalty:
- after the dates specified in Regulation 220.127.116.11 and prior to the commencement of the central examination period in a standard study period or the end of classes in a non-standard study period; or
- in the case of a professional experience or unit containing professional experience where the student can produce evidence that they have completed no more than one-third of the placement.
18.104.22.168 Withdrawal without academic penalty can only be approved by the Head of School, or equivalent, under the following circumstances:
- where there have been no approvals granted for withdrawal without academic penalty under this Regulation in previous study periods;
- where a commencing student is enrolled in their first study period and is experiencing significant difficulties with University studies at this time or has made an incorrect program choice; or
- as an outcome from an application for formal review or appeal or the resolution of a formal complaint; or
- where a student with an otherwise successful record who has experienced adverse circumstances that may not meet the special circumstances specified under the Higher Education Support Act.
6.4.5 Withdrawal of a student with academic and financial penalty
A student will be recorded as having withdrawn with academic penalty (WN) if the student withdraws from the unit after the date for withdrawal without academic penalty but prior to:
- the central examination period for a standard study period; or
- the end of classes in a non-standard study period.
A student will be liable for fees relating to a unit if the student withdraws after the census date for the relevant study period.
6.4.6 Withdrawal from professional experience unit or unit containing professional experience for unsatisfactory performance.
22.214.171.124 On the advice of the relevant Course Coordinator, Professional Experience Coordinator or Clinical Coordinator, a student may be withdrawn from a professional experience or community engagement placement by the Head of School, or equivalent if the student:
- has not satisfactorily completed a course of studies or administrative requirement specified in the unit outline which constitute prerequisites for such a placement; or
- has failed to maintain a current working with children check or other legislative requirement required to undertake a placement as defined by the relevant state or territory legislation; or
- is consistently unable, after due instruction and guidance, to perform the skills required at an appropriate standard attainable through supervision by University staff or on-site supervisory staff; or
- is considered by the supervising organisation or the responsible ACU staff member to be hindering and disrupting the conduct of the business, or the day-to-day activity, of the placement provider; or
- is considered by the supervising organisation or the responsible ACU staff member to be unsafe or not complying with directions.
126.96.36.199 In any such case, the Head of School, or equivalent, will advise the student within 10 working days in writing of:
- the reasons for the withdrawal under Regulation 188.8.131.52 (a)-(e);
- the specific detail of the circumstances that have led to the withdrawal;
- that a Fail (NN), Fail Hurdle (NH) or Fail Ungraded (NU) grade will be awarded for that unit under Regulation 6.4.8; and
- the Regulations pertaining to unsatisfactory progress at section 11.
6.4.7 Withdrawal from professional experience unit or unit containing professional experience for other reasons
On the advice of the relevant Course Coordinator, Professional Experience Coordinator or Clinical Coordinator, a student may also be withdrawn from a professional experience or community engagement placement by:
- the Executive Dean under the Student Conduct Policy if the student is alleged to have committed an act of misconduct including a breach of the professional conduct expectations or placement guidelines of the supervising organisation, or the published Faculty or School policy, procedures, protocols and/or guidelines relating to such placements; or
- the Associate Vice-Chancellor or Campus Dean under the Serious Student Health Conditions Policy if the student is in a state of health, whether mental or physical, which makes the student unfit to undertake the placement at that time.
6.4.8 A student who has been withdrawn from a professional experience unit or unit containing professional experience will be awarded a Fail (NN), Fail Hurdle (NH) or Fail Ungraded (NU) grade for that unit and will be subject to the requirements under Regulation 11.3.1. The exception is that a student who has been withdrawn under Regulation 6.4.7(b) will be withdrawn without academic or financial penalty (WW) and will be required to gain approval from the Head of School, or equivalent, for readmission to the unit in any subsequent placement period.
6.5.1 In special circumstances the Course Coordinator may approve a student's substituting an equivalent unit from this or another university for a required unit in a program. Where a substitute unit was undertaken at ACU, that unit will be recorded on the student's academic transcript. Where the unit was undertaken at another university, it will be handled as cross-institutional study.
6.6 Interruption of studies
6.6.1 A student who has completed and achieved final results for at least one study period in their current program may interrupt their studies, subject to visa requirements in the case of international students.
6.6.2 A student may formally interrupt their studies for up to a maximum of two standard study periods over the duration of their course.
6.6.3 A student may apply to the Course Coordinator for further interruption of studies under exceptional circumstances. Such an extension will:
- only be granted for a maximum of two additional standard study periods over the duration of their course; and
- will not extend the maximum time in which a student must complete their course under Regulation 11.1.2.
6.6.4 Where an interruption of studies is approved for more than two standard-study periods, the Course Coordinator may attach conditions to the student’s return to studies, including requiring the student to:
- demonstrate professional competence; and/or
- complete remedial study including repeating a previously completed unit under Regulation 184.108.40.206; and/or
- complete the program in accordance with the conditions and program rules in force at the time of the return; and/or
- transfer to a new course.
6.6.5 A student who does not re-enrol following their period of interruption will have their enrolment in the program cancelled and will be required to re-apply for admission.
6.7 Applicable program rules
6.7.1 If the program rules change during the currency of a student's enrolment for the program, the student must follow the approved transition plan.
6.7.2 In exceptional circumstances, where the student has pursued the program without interruption and pursuit of the transitional program would substantially disadvantage the student, the Course Coordinator may permit them to complete the program under the rules applicable at the time of initial enrolment, within a timeframe approved by the Course Coordinator. The maximum period during which a student would be permitted to complete a program under these circumstances would be four standard study periods beyond the minimum time for course completion.