Searching for Students/Courses

What does the Academic Year field mean?

Academic Year data is imported from the students’ Catalogue Term (year of commencement) in Banner. The academic year determines the applicable course rules. If a student has deferred or transferred courses since commencement, their Academic Year may be incorrect in Banner. Any errors will need to be addressed with the Enrolments, Fees & Scholarships Section.

Why can I only search for an Academic Year from 2010 onwards?

The decision was made to include Academic Years from 2010 onwards as this captures the majority of current enrolments. Students with a commencement year prior to 2010 will need to be assessed using existing manual processes.

When I search for information on a particular cohort, I have noticed there are students missing. Why, and what can I do?

This situation could occur for one of two reasons: the students' record is not correct in Banner (eg course or Academic Year), or there is a system fault.

Firstly, you should search for the relevant student/s by name and confirm that they are not recorded in Course Progression.

Then, check the Academic Year and program code for the missing student/s on Banner. The screen to go to in Banner to check a student’s Academic Year against the information contained in Course Progression is SGASTDN. It should be noted that the corresponding field in Banner is called “Catalogue Term”. Any errors will need to be addressed with the Enrolments, Fees & Scholarships Section.

If the Academic Year or program code is changed, the information should be refreshed in Course Progression (“Refresh” then “Process New”), and a new audit will be displayed.

If the issue is not resolved, please submit a Feedback Form.