Changes to the 2018 Academic Regulations have been made to adopt marks and revise the GPA value for fail grades. A number of minor changes were also made as a result of feedback from the Student Advocacy Service and Faculties to improve clarity. A summary of the substantive amendments follow:
Students have been interpreting clause 5.1.1(b) to mean that they are only required to be enrolled in one unit per academic year to remain an active student, rather than it being a condition of accepting a place. A new clause at 5.1.2 specifies the conditions for maintaining continuing enrolment.
Clause 5.2.3 has been amended to allow students to be enrolled in more units than a standard full-time program load without the approval of the Course Coordinator where concurrent enrolment in two courses is intended and allowed for in the course rules, for example the Diploma of Languages.
A new clause at 184.108.40.206 limits when students can be withdrawn without academic penalty by a Head of School as the discretion to make a decision under this clause provided scope for students to be treated very differently. This withdrawal decision is in addition to the special circumstances specified under the Higher Education Support Act (RE process) under 220.127.116.11.
Clause 18.104.22.168 has been amended so that written advice must be sent to a student within 10 working days following their withdrawal from professional experience or community engagement placement by a Head of School under clause 22.214.171.124.
The term ‘designated suite of courses’ in clause 126.96.36.199 was not understood. The amendment is intended to improve clarity and it will also be defined in the Glossary of Terms.
A new clause at 188.8.131.52 makes it clearer that students who have been approved to transfer to a different course and/or campus may not interrupt their studies unless they have completed and achieved final results for at least one study period of their new program.
Amendments to clause 7.2 reflect the approval of the revised Academic Integrity and Misconduct policy suite by Academic Board.
Section 9 has been amended to adopt marks throughout and to revise the GPA value as approved by Academic Board on 17 February 2017 for implementation in 2018. This includes change to the terminology from ‘grade’ to ‘result’ to reflect the adoption of marks in addition to grades comprising a final result (in graded units).
Following the adoption of marks a Fail Hurdle (NH) grade and Fail Ungraded (NU) grade have been added to Tables 1 and 2 in clause 9.2.1 as the Fail (NN) grade will now be accompanied by a mark range of 0-49% in the schema. The Fail Hurdle (NH grade) imposes a maximum mark of 49 and the Fail Ungraded (NU) will not be accompanied by any mark.
Interim grades have been separated from Administrative Grades in a new clause at 9.4 as they can never be final grades. Following the adoption of marks, they will be handled differently and therefore require a separate collective term. An Incomplete Practicum (IP) grade has been added for practicums that increasingly occur outside or across study periods –replacing blank and Continuing Unit (CU) grades with something more meaningful to students.
Clause 9.4.2 has been deleted as cross-institutional studies have not and have never been included in the calculation of the GPA. It is currently not possible as units are completed against a specific degree code (and study term). All cross-institution or exchange study plus transfers between ACU programs are reflected as credit granted (CG).
Under the Student Appeals Policy, the effective termination date is the end of the study period in which the appeal process is finalised. This has applied to those students who have not been able to enrol during the appeals process as they do not meet a prerequisite, or are not permitted to go on clinical placement. In those cases, clause 10.3.2 now counts the time lapsed during the appeals towards the exclusion prior to an application for admission. This amendment has also been made to the Student Appeals Policy.
A new Results Procedures that brings together the procedural elements for finalising results at ACU was also approved by Academic Board. These procedures also address the new process requirements for the introduction of marks and the change of interim grades by Schools up to the grade roll to Fail (NN) by Student Administration.
Please refer questions to the Policy team in the Office of the Academic Registrar