Tip of the week - get organised
Published: Wednesday 18th June 2014
Turbo-charge your productivity with these handy time-management tips.
10 time-saving tips:
- Create a daily plan. Plan your day before it unfolds - in the morning or the night before. The plan gives you a good overview of how the day will pan out. That way, you don’t get caught off guard. Your job for the day is to stick to the plan as best as possible.
- Peg a time limit to each task. Be clear that you need to finish X task by 10am, Y task by 3pm, and Z item by 5:30pm. This prevents your work from dragging on and eating into time reserved for other activities.
- Use a calendar. Having a calendar is the most fundamental step to managing your daily activities. If you use Microsoft Outlook or Lotus Notes, a calendar tool is included in this software. It’s even better if you can sync it to your mobile phone and other hardware you use – that way, you can access your schedule no matter where you are.
- Use an organiser. An organiser can help you to be on top of everything in your life. It can be your central tool to organise information, to-do lists, projects, and other miscellaneous items.
- Know your deadlines. When do you need to finish your tasks? Mark the deadlines out clearly in your calendar and organiser so you know when you need to finish them.
- Learn to say “No”. Don’t take on more than you can handle. For the distractions that come in when you’re doing other things, give a firm no. Or defer it to a later period.
- Aim to be early. When you set a target to be on time, you’ll either be on time or late. Most of the times, you’ll be late. However, if you set a target to be early, you’ll most likely be on time. For appointments, strive to be early. For your deadlines, submit them earlier than required.
- Time box your activities. This means restricting your work to X amount of time. You can block your time into your Outlook Calendar as 'busy'.
- Have a clock visibly placed before you. Sometimes we are so engrossed in our work that we lose track of time. Having a huge clock in front of you will keep you aware of the time at the moment.
- Set reminders 15 minutes before. Most calendars have a reminder function. If you’ve an important meeting to attend, set that alarm 15 minutes before.
Create a time-saving strategy
Want to develop a comprehensive and practical strategy to boost your efficiency? Learn how to 'work smarter, not harder' by attending an upcoming Organisation and Efficiency workshop at Strathfield, Brisbane or Canberra campuses. Due to popular demand, another workshop session has been added for Brisbane for 1pm on 3 July.