Revised Examination Policy and Procedures came into effect 1 January 2017
Published: Monday 16th January 2017
Student Administration has undertaken a review of Examination Policy and Procedures – Students, and the Examination Policy and Procedures – Staff. The substantive changes to the principles and process incorporated in the new policy and procedures include the following.
Summary description of the revisions
The existing set of policies and procedures have been recast into a policy that applies to students and staff and a separate procedure for staff only. This change is in line with the Policy on Policy Development.
Minor changes to language have been made in order to adopt plain English and current terminology.
Key changes to Examination Policy
Central examinations will be scheduled in one or two hour blocks.
Requirement for venues to adhere to minimum standards and addition of a schedule identifying those standards.
Addition of prescribed fee for variation of examination venue.
Inclusion of section on conduct of candidates and reference to updated policies.
Clarification of Identification requirements.
Changes to policy around late arrivals.
There is no longer a separate allocated reading time outlined in policy.
Amendments to policy regarding acceptable materials permitted in examinations.
Updated processes for examination adjustments for students with disabilities or medical conditions which have been made in consultation with Disability Services.
Applications for deferred exams must now be submitted no less than 5 calendar days from examination which was previously 5 working days.
Deferred examination period is now not less than two weeks after the end of central examination periods in first and second semesters instead of three weeks.
Changes to evidence required in support of application for deferred examination. In previous version original documentation needed to be submitted for deferred examination. Electronic versions may now be submitted and there will be cross checking with named providers.
Limit on number of deferrals of the same examination being amended to one.
Reference to supplementary assessment/examination in line with the Assessment Policy.
Past examination papers or sample papers for every unit that has final examination must be published in “Past Exam Repository’ page of Library website.
Where segments of exam papers are exempt, Lecturers in charge are required to provide sample questions via LEO.
Past examination papers will be available for up to three years from date of publication.
Key changes to Examinations Procedures
Scheduling section included to detail procedures for scheduling central examinations including standard duration of central examinations.
Examination requests section rewritten to reflect the current Examinations processes in regard to examination requests.
Production of examination papers section rewritten to reflect the current examinations processes
Submission of central examination papers are to be submitted to TE&R for printing by close of business on the Monday of lecture week nine rather than the Friday of week nine.
Examination papers must be received in the correct format by the due date or will be deemed School-based examinations.
Amendment to the process for notification of examination adjustments for students with disabilities or medical conditions. The procedures now identifies procedural responsibilities in accordance with the policy.
Verification of identity now updated in line with process changes.
Availability of Lecturer in Charge section now identifies procedural responsibilities in accordance with the policy.
Procedures around publication of past examination papers has been amended based on advice from ULTC and University Library.
Roles and responsibilities have now been consolidated into one section of the procedures.
The new Policies and Procedures came into effect on 1 January 2017
The amended policies and procedures are available here.
Please refer questions regarding the Examination Policy and Procedures to: