LEO Guides

Unit settings

Each unit has a number of overall settings that are important to understand. Usually, when a unit is created, the default settings will be correct and the settings won't need changing. Some the major items in the unit settings include:

  • the unit name
  • whether the the unit is visible to students or not
  • when the unit automatically becomes visible (before semester) and when it archives (after semester)
  • what format the unit takes
  • how many sections are in the unit
  • whether the students can automatically track their progress in a unit
  • whether group modes are enabled (particularly important if you have a large unit where different tutors will be marking their group's work, but you don't want them to have access to other students).

To access the unit settings, first navigate to the unit in LEO,then click Administration menu > Unit administration > Edit settings.

edit unit settings link in the administration menu

NOTE: There are a lot of settings and they are broken into sections. Click on a section heading to expand that section. Alternatively, you can click on 'Expand all' sections.

Expand all sections link

After making any changes, ensure you click the 'Save and display' button at the bottom of the screen to save any changes.

The following lists describe some of the main unit settings. It does not include some settings that are less relevant.

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Unit full name: The unit full name is created and is pulled from Banner - the student administration system.This name generally should not be changed. It will usually include the unit ID, name, year, semester and campus of the unit.

Unit short name: The unit short name includes the unit ID, year, semester and campus. It is displayed in the navigation in LEO including the breadcrumbs and is used in the subject line of unit email messages. The unit short name must be unique across all units in LEO including sandboxes.

Visible: 'Show' means the students can see and access the unit. 'Hide' means they cannot. Before semester starts, units are usually hidden from students so that lecturers can prepare them without students coming in before they are ready.

Unit start date: By default, this date will be one week before semester starts. This means that seven days before the first day of semester, the unit will become visible to students and they can start visiting and interacting with the unit.

Unit ID number: The unit ID number is a unique number that ties the unit to Banner and student enrolment. Do not change this setting unless you know what you are doing. This number allows LEO to enrol the correct student cohort(s) into the unit.

Archived: After the end of semester the unit will automatically archive. An archived unit can still be accessed by students but they cannot interact with it - they cannot post in forums, do quizzes, submit assignments or view their assignment submissions etc. They can however, read materials and download any files that have been made available in the unit. An editing lecturer can chose to un-archive a unit with this setting.

Unit archive date: Units are automatically set to archive 3-4 weeks after the end of semester (after the exam period).

Format: The usual and preferred format for units at ACU is the 'Tile format'. This is where the unit home page displays tiles, including images for each section of a unit. Tabs (at the top and bottom of the page) are also available for each section in the tile format. Some older units (or units copied from older ones) may be of a different format.

Number of sections: Units are broken up into sections which are often topic or week-based. This setting allows you to increase or decrease the number of sections.

Hidden sections: You are able to hide individual sections from students. This setting tells LEO whether to hide the hidden sections completely; or keep the tile for the section visible, but don't allow students access to that hidden section.

Show gradebook to students: LEO contains a gradebook that keeps track of all student assessment marks (formative and summative). Many academics use spreadsheets to keep track of marks instead of the gradebook. Hiding the gradebook ensures students cannot access the overall gradebook in LEO and can be useful if the gradebook is not set up fully. If the gradebook is hidden, students can still access the marks they received by going into the individual assessments in the LEO unit.

Enable completion tracking: By default this setting is turned off. Enabling completion tracking means that a check box appears next to the name of each activity and resource listed in the unit. These check boxes can be configured to automatically 'tick', when a student has completed the activity (for example, by opening a reading, or posting in a forum, or achieving a certain mark in a quiz). It is a good way for the student and lecturer to keep track of what has been done, and what is still to be done in a unit. Completion tracking can also be used to restrict access to certain parts of the unit until previous parts are complete.

Group mode: Changing this setting changes the default setting when new activities are created in the unit. This setting can be overridden in the individual activities. Changing this setting to 'Separate groups' is important if you have separate markers (perhaps tutors) that you only want to be able to access their own students' results. You may not want these tutors to be able to see or change the marks of a student who is not int their tutor group.

Force group mode: If group mode is forced, then the unit group mode is applied to every activity in the unit. Group mode settings in each activity are then ignored.

Integrate with Tutorial direct: Tutorial direct is a separate system at ACU, that allocates students to tutor groups. If Tutorial direct is used for this unit, enable this setting to allow LEO to automatically create and update student groups based on their tutor groups in Tutorial direct.