LEO Guides

How to restrict access to an activity using Groups

There are occasions in which you might want to make an activity or resource in your LEO unit available only to a particular student or group of students. For this you are able to use the Group function. You are able to make an activity or resource available only to the assigned members of a group.

Note: These instructions assume that you have already created your group(s) and have added your users as appropriate.

To restrict access to an activity or resource to members of a group you need to:

  1. Click 'Turn editing on'.a screenshot of the restriction options available in an activity or resource in LEO
  2. Add the activity or resource to your LEO unit by clicking on 'Add an activity or resource'. You will be able to restrict access to your activity or resource from the settings page. Alternatively you can click on the 'Edit' icon to the right of the title of your activity or resourve, and click on 'Edit settings'.
  3. Scroll down to the bottom of the page of the page and locate the 'Restrict access' heading. Click on the heading to expand the section.
  4. Click on 'Add restriction'.
  5. You are able to restrict access to your activity based on a number of parameters including Date, Grade, Group, User profile and restriction set. Click on 'Group'.
  6. You will be presented with two new dropdown options. screenshots of the options available to you when you restrict access to an activity or resource via groupsFrom the first drop down select if the student 'must' or 'must not match the following criteria. From th second dropdow select the group you want to apply the access restriction to. Note: there is a blue eye icon to the right of the 'Group' dropdown options. If the eye icon is blue this means that if a user does not meet the criteria you have selected they will still be able to see the activity/resource, but it will be greyed out and inaccesible. If you click on the eye icon and it is grey, this means that the activity/resource will be invisible to your students unless they meet the criteria.
  7. Click 'Save and return to unit' when you are done.

You are able to filter the results in your gradebook via groups. This will allow you to view the grades of one group of students at a time. This is particularly useful if you are managing a unit with a large number of students. To do this you need to have groups enabled at the unit level.