LEO Guides

How to set up a Workshop activity

The Workshop activity is a tool which has a lot of additional functionality available to you on the settings page. You don’t need to be familiar with all of these settings before you add a Workshop activity to your LEO unit, as you can go in and edit these later.

To add a Workshop activity to your LEO unit you will need to:screen of the activity chooser in LEO, with "workshop" highlighted

  1. Navigate to your unit from within LEO
  2. Click 'Turn editing on'
  3. Scroll down to the section in your Moodle site you would like to add the Workshop activity to, then click on ‘Add an activity or resource’. From the options given under the ‘ACTIVITIES’ heading select ‘Workshop’ and then click on ‘Add’. In the new page that opens up you will be able to edit the settings for your Workshop activity.
  4. Give your Workshop activity a name. It is also useful to enter text in the ‘Description’ text box, so that your students understand what is required of the. Click on the box next to ‘Display description on unit page’ if you would like the description to be visible from the main page of your LEO unit.
  5. Once you have selected your settings as appropriate, click on ‘Save and return to unit’ to return to the main page of your LEO Unit.
  6. NOTE: More information about each of the settings is available under ‘Other settings’ section of this LEO Guide.

Once you have set up your Workshop activity, you will have access to the Workshop planner tool. The Workshop planner tool allows you to visualise the various phases of the Workshop activity. By clicking on the lightbulb icons in this tool, you are able to manually switch the Workshop activity between the Setup phase, the Submission phase, the Grading evaluation phase, and the closure of the activity. You can switch back and forth between these phases as required, but that is not recommended.

There are links in the column for each phase which indicate what happens in that phase of the activity, and what edits you are able to make to the activity at that stage.

a screenshot of the phase planner tool in the Workshop activity

Editing the Settings for your Workshop activity will allow you to control how your Workshop activity functions, when it can be accessed, and when and how your students are able to provide feedback on their peers work. The required settings for your Workshop activity are included below.

Editing Workshop activity settings

You are able to edit the settings of your Workshop activity at any time by clicking on your Workshop activity, then clicking on ‘Edit Workshop activity’ from within the Administration block (Workshop activity > Administration > Edit Settings). You can also access the Settings page of your Workshop activity by clicking on ‘Turn editing on’, then clicking on the ‘Edit’ dropdown menu to the right of your Workshop activity, then selecting ‘Edit settings’ from the options given.

NOTE: Clicking on any of the headings (for example ‘Grading settings’) will expand that section, allowing you to edit the settings as appropriate.

Grading settings

Grading strategy - There are four options avaiable to you in this dropdown menu. These are:

  • Accumulative grading - Students are able to leave both comments and a grade on their peers' submission.
  • Comments - Students are able to leave a comment for their peers, but no grade is recorded.
  • Number of errors - Students are able to leave comments, and determine if their peer fulfilled certain criteria with a 'yes/no' response.
  • Rubric - Students are asked to assess their peers' submission against a rubric.

Grade for submission - The amounts you select from these dropdowns will determine the maximum mark a student will be able to receive from their peers for their submission.

Submission grade to pass - The amount you enter into this field will determine the minimum grade required to pass the Workshop activity. This value is used in activity and unit completion, and in the gradebook.

Assessment grade to pass - The amount you enter into this field is the grade the student will need to receive to 'pass' to the peer-assessment element of the Workshop activity.

Decimal places in grades - this setting determines the amount of decimal points a students grades will be calculated to.

Submission settings

Instructions for submission - You should enter text into this field which tells your students specifically what is required of them in this Workshop activity in terms of submission.

Maximum numbrt of submission attachments - The number you select from this dropdown will determine the number of attachments a student can upload for their own submission.

Maximum submission attachment size - The sie you select from this dropdown will determine the maximum size of a file submission.

Late submissions - If you select this checkbox, students will be able to upload their submissions ever after the due date of the activity.

Assessment settings

Use self-assessment - If you select this checkbox, a student may be able to assess their own submission.


Overall feedback mode - If you select either 'Enabled and optional' or 'Enabvled and required' from the dropdown menu, a text field is displayed at the bottom of the assessment form. Reviewers will be put the overall assessment of the submission there, or provide additional explanation of their assessment.

Maximum number of overall feedback attachments - The number you select from this dropdown will determine the number of feedback attachments a reviewer could upload to the Workshop activity.

Maximum overall feedback attachment size - This option cannot be changed.

Conclusion - The text you enter into this field will display to students at the conclusion of the Workshop activity.

Example submissions

Use examples - If you select this checkbox, you will be able to upload an example assignment submission for your students to use in practising the peer-assessment element of this activity.

Mode of examples assessment - There are three options available in the dropdown menu: 'Assessment of example submission is voluntary', 'Examples must be assessed before own submission', and 'Examples are available after own submission and must be assessed before peer assessment'.