It is a relatively simple process to manually add individual questions to a Question Bank. However it can become time consuming if you are managing tens or even hundreds of questions. Rather than adding each question individually, you are able to import questions to a Question Bank in bulk. To import questions you will need to convert them into a format which can be read by LEO, and then upload them directly to the Question Bank. From here your questions can be added to Quizzes and Lesson activities.
There are a number of different formatting options which are compatible with the Question Bank in LEO (click on the 'Other Formats' heading to learn more), but by far the simplest to use is the Aiken Format.
What is the Aiken Format?
The Aiken format is a way of creating multiple choice and True/False questions in a simple text file.
Bulk uploading questions using the Aiken Format is a two-step process. First you must write and save your questions into the Aiken format, then you must upload your saved file into your Question Bank.
Step 1 - Write and save your questions into an Aiken Format file
To write your questions using the Aiken format you need to:
Write your questions in a simple text editor such as Text Edit (Mac) or Notepad (Windows).
Note: If you use Microsoft Word to write your questions, you must save your file as a plain text file encoded using UTF-8. Otherwise any questions that use smart quotation marks or smart apostrophes will fail to import correctly. See below.
The Aiken format follows the parameters below:
The question must be all on one line.
Each answer must start with a single Uppercase letter, followed by either a fullstop OR a right parenthesis and then a space.
The answer line must start with the word "ANSWER: ". The choice which signifies the correct answer must be capitalised (as shown in the examples below).
In practice, questions written in the Aiken Format will look like this:
What colour are strawberries? A. green B. yellow C. black D. red ANSWER: D
What does the A stand for in ACU? A) Australian B) Antarctic C) Australasian D) Angola ANSWER: A
If you have used a text editor such as Text Edit (Mac) or Notepad (Windows) to create your questions, you will not have to do this step.
If you are using Word save your files as a Plain Text file using UTF-8 encoding. Click 'Save As' select .txt (plain text) file. Select "Other encoding:" and then choose "Unicode (UTF-8) and click OK.
Step 2 - Upload your Aiken Format file to the Question Bank
Log into LEO and navigate to your unit where you would like to upload the questions.
Navigate to the Administration block, click on 'Question Bank'. Then click 'Import'.
Select 'Aiken Format' for the File Format.
Click on 'General' to expand the heading, then select the appropriate category for your questions to go into from the dropdown options provided.
Click on 'Import questions from file' and then click on 'Choose a file' to open the LEO file picker. Locate the file on your computer or device and click on 'Upload this file'. The file will appear as a link in the field.
In the next screen you will be able to see if your import was successful, and how many questions you have imported. If the information is correct, click 'Continue'.
Your questions are now accessible from within your Question Bank.