LEO Guides

How to manage the Adobe Connect LTI activity in a LEO unit

This page covers the creation of meeting rooms and management of participants in the Adobe Connect LTI. It assumes you have already created an Adobe Connect LTI activity in your unit.

The first time you enter the 'Adobe Connect LTI' activity, you will need to add a meeting. The LTI offers three different online rooms for each unit:

  • Course Meetings - intended for lectures, tutorials and other live or recorded learning events
  • Office Hours - if you would like to make yourself available online for students to drop in during certain times
  • Study Groups - where students can get together online independent of the lecturer.

Unit meeting room types

  1. Click the 'Add Meeting' button next to the type of meeting room you would like to create.
  2. Give the meeting room a name. Include the unit code, year, semester and campus in the name. Note each meeting room name in Adobe Connect must be unique.
  3. Select a template depending on what the room's intended use. Once you are familiar with Adobe Connect, it is possible to change the default meeting room layout.
  4. Click the 'Save' button.
  5. By default, all Lecturers in the unit will be added as 'Hosts' in the meeting room and all students as 'Participants'.

When it is time to run a live classroom, you will need to direct students to this Adobe Connect LTI activity and ask them to 'Join' the particular meeting and a particular time.

If students or lecturers have been added or removed from the unit, you will need to synchronise the list of participants in the meeting room. You will know this is needed when a red exclamation appears next to the name of the meeting room before you have joined the meeting.

synchronise participants

  1. Click the red exclamation icon.
  2. Click the 'Sync Users' button.
    The list of lecturers and students in the meeting room will now be up-to-date and match those in the unit.
  3. Click the 'Meetings List' link in the breadcrumbs to return to the list of meeting rooms.

All lecturers and students are potential participants in the live classrooms. Additional guests can also be added if needed. Please note the settings below can vary slightly depending on which template is chosen for the meeting room.

  1. Click the 'Edit' option from the cog icon dropdown, next to the meeting room you would like to adjust.
    edit meeting room settings
  2. Click on the 'Participants' tab.
  3. Click the 'Add Guest' button.
  4. If the additional guest is a staff member or student at ACU:
    Click the 'Add Existing User' link
    Type their name, ACU login or email address in the search box and click 'Search'
    Find the participant in the list and click their name
    Click the 'Save with Role' button and choose if you would like them to be 'Host', 'Presenter' or 'Participant' in the meeting room.
  5. If the additional guest is not a staff member, you will need to provide all their details on the form provided and click the 'Save' button.

Lecturers and students in the unit can join the meeting rooms by clicking directly on the 'Join' button next to the meeting room name in the LTI activity.

This is not the case for guests who are not part of the unit. They will have to be given the URL directly. You may also choose to give the URL to students by placing it throughout the unit at appropriate times with relevant context.

  1. To find out the URL of the meeting room, click the 'Edit' option from the cog icon dropdown, next to the name of the meeting room.
  2. Click the 'Optional' dropdown to reveal more options.
  3. Next to 'Custom URL' is the direct link for the meeting room. Click the 'Copy to Clipboard' icon next to the URL.
  4. Copy the URL text from the popup box and paste it to an email or another part of your unit.
  5. Close the 'Copy to Clipboard' popup by clicking 'OK' or 'Cancel'.
    Please note it is not possible to customise the URL from the Adobe Connect LTI.
  6. Click the 'Meetings List' link in the breadcrumbs to return to the list of meeting rooms.
Adobe Connect LTI meeting rooms can be opened up so that anyone can enter if they have been given the direct URL for the room, whether or not they are lecturers or students in the unit and whether or not they have any connection to ACU. Please note the settings below can vary slightly depending on which template is chosen for the meeting room.
  1. Click the 'Edit; option from the cog icon dropdown, next to the name of the meeting room.
  2. Click the 'Optional' drop down to reveal more options.
  3. Scroll down until you see the 'Access' options.
  4. Select the 'Anyone who has the URL for the meeting' option.
    Anyone who has the URL for the meeting can access
  5. Click the 'Save' button.

Students can be upgraded to 'Hosts' or 'Presenters' in rooms if needed.

  1. Click the 'Edit; option from the cog icon dropdown, next to the name of the meeting room.
  2. Click on the 'Participants' tab.
  3. Click on the name of the participant from the right-hand list.
  4. Click and select a role from the 'Set User Role' dropdown list.

Once a meeting room is created, the following page covers starting and running an online meeting or presentation.

Starting and running an online session with the Adobe Connect LTI activity