LEO Guides

How to set up a Glossary

The Glossary is a tool which has a lot of functionality available to you on the settings page. You don’t need to be familiar with all of these settings before you add a Glossary to your LEO unit, as you are able to go in and edit these later.

NOTE: We will explore these settings in more detail under the ‘Other settings’ section of this LEO Guide

To add a Glossary to your LEO unit you will need to:screenshot of the activity picker in LEO, with 'Glossary' highlighted

  1. Navigate to your unit from within LEO
  2. Click 'Turn editing on'
  3. Scroll down to the section in your Moodle site you would like to add the Glossary to, then click on ‘Add an activity or resource’. From the options given under the ‘ACTIVITIES’ heading select ‘Glossary’ and then click on ‘Add’. In the new page that opens up you will be able to edit the settings for your Glossary.

    NOTE: Clicking on any of the section heading on the settings page will expand that section, allowing you to edit the settings as appropriate.  Alternatively, you can click on ‘Expand all’.screenshot of the link to 'Expand all sections
  4. You will need to give your Glossary a name. However it is also useful to enter text in the ‘Description’ text box, so that your students know what the Glossary is about, or the reason they are being asked to interact with it. Click on the box next to ‘Display description on unit page’ if you would like the description to be visible from the main page of your LEO unit.
    NOTE: There are other settings you will need to select at this step. More information about these is available under 'Other settings' in this LEO Guide.
  5. Once you have selected your settings as appropriate, click on ‘Save and return to unit’ to return to the main page of your LEO unit.

screenshot of the Administration block, which is now the 'Glossary administration' blockWhen you are inside the Glossary activity, the 'Administration block' also becomes the 'Glossary Administration' block. From the Glossary Administration block you are able to:

  • Backup the content of your Glossary activity
  • Import Glossary entries
  • Export Glossary entries
  • Add a new entry

Editing the settings for your Glossary will allow you to control how your Glossary functions, and how your students are able to interact with it. Click here to access the Moodle 2.9 documentation on Glossary settings. A brief explanation of the settings unique to the Glossary activity is incuded below.

General

Is this glossary global - Do NOT use this setting

As indicated, do not use this setting.

Glossary type

There are two types of Glossary: Main and Secondary. There can only be one Main Glossary in a LEO unit, but there can be multiple secondary Glossaries. Entries from secondary glossaries can be imported into a Main Glossary. Both main and scondary Glossaries function in the same way.

Entries

Approved by default

If you select 'Yes' from the dropdown, then a member of the teaching staff will need to 'approve' an entry before it is published in the Glossary.

Always allow editing

Selecting 'Yes' from the dropdown means that you and your students will be able to edit their Glossary entries at any time. Selecting 'No' from the dropdown will mean that you can only edit a Glossary entry within a certain timeframe after publishing it.

Duplicate entries allowed

If 'Yes' is selected from the dropdown, then multiple Glossary entries can have the same name.

Allow comments on entries

If 'Yes' is selected from the dropdown, then all users within the LEO unit will be able to add comments to Glossary entries.

Automatically link glossary entries

If site-wide auto-linking has been enabled, then every time you or your students add an entry to the Glossary, you will have the option to automatically link to the entry whenever the word or phrase appears throughout the rest of your unit.

Appearance

Display format

There are seven display options available for you to select from in the dropdown menu. These include:

  • Simple, dictionary style - Authors are hidden and attachments will be shown as links.
  • Continuous without author - Entries are displayed one after another with no separation.
  • Full with author - Entries are displayed in a  forum-like format, showing the author's data. Attachments are shown as links.
  • Full without author - Entries are displayed in a forum-like format. Authors are not displayed and attachments are shown as links.
  • Encyclopedia - Displays the same as 'Full with author' but attached images are shown inline
  • Entry list - Concepts are listed as links
  • FAQ - The words 'concept' is replaced with 'QUESTION' and the word 'definition' is replaced with 'ANSWER' in the Glossary entries.
Approval display format

There are eight approval display format options available for you to select from the dropdown menu. These are the same as the options available under 'Display format'. You may like to select a different display format for when you approve Glossary entries, or you can select 'Default to same as display format'.

Entries shown per page

You can enter any number here, but it is recommended that you put a number less than 10. The number you enter will dictate how many entries are visible per page of your Glossary.

Show alphabet links

If you select 'Yes' from the dropdown menu, you and your students will be able to browse the Glossary by letters of the alphabet.

Show 'ALL' link

If you select 'Yes' from the dropdown menu, you and your students will be able to browse all entries at once.

Show 'Special' link

If you select 'Yes' from the dropdown menu, you and your students will be able to search the Glossary by special charters such as # and @.

Allow print view

If you select 'Yes' from the dropdown menu, your students will be provided with a link to a printer-friendly version of the Glossary entry. This printer-friendly link is always available to unit coordinators and teaching staff, regardless of the option you select.

Ratings

Aggregate type

The aggregate type defines how ratings are combined to form the final grade which will appear in the Gradebook. In the dropdown menu your options are:

  • Average of ratings - The grade given will be the mean of all ratings given to entries
  • Count of ratings - The number of rated items becomes the final grade. NOTE: the total cannot exceed the maximum grade for the activity.
  • Maximum - The highest rating given to any one entry becomes the final grade
  • Minimum - The lowest rating given to any one entry becomes the final grade
  • Sum - All ratings given to all entries are added together. NOTE: the total cannot exceed the maximum grade for the activity.

If "No ratings" is selected from the dropdown menu, then your Glossary will not appear in the gradebook.

Scale

Select the type of grading used for this activity. If 'scale' is chosen, you can then choose the type of scale from the dropdown menu. If you select 'Point' from the dropdown menu, then you can then enter the maximum points you want to assign to your Glossary activity.