LEO Guides

Echo360 ALP Frequently Asked Questions (FAQ)

Who organises the recording?
What do I need to do when I turn up in my lecture room?
Will tutorials be recorded as well as lectures?
Will I be videoed as well as the screen?
What if I don’t want my lecture recorded?
How do I pause or stop the recording?
How do I turn on the microphone?
What if my lecture moves to a different room?
Are meeting rooms equipped with lecture capture?
I have a guest speaker. Will he/she need to fill in a consent form to be recorded?
Who can see the recordings?
Will laboratory/simulation classes be recorded?
Can I record my lecture content in advance instead of using the live lecture?
How do I edit my lecture recording?
Can students download the lecture recordings?
How do I check the audio level?
Why didn’t the audio get recorded?
How do I link my lecture recordings to my LEO unit?
How do I download a copy of my recording?
How do I view the video analytics?
Can I edit the title of a recording?
Who owns the copyright of the recordings?
How do I view my recordings?
Will the lecture recordings be available to other staff?
How do I delete a recording?
Can I extend lecture recording time or stop earlier than the time scheduled?
How can I verify the details of my Ech360 lecture recordings and when they are scheduled to take place?
Are teaching spaces equipped with multiple microphones or only the Lecturer’s?
What are the copyright issues of recording my PowerPoint?
Have signs been put up to advise all students that their voices may be included in the lecture capture recording?
Why did I receive an email about lecture migration?


Who organises the recording?

From 2017, all lectures will be automatically recorded based on information fed through from Timetabling. You do not need to request that your lectures be recorded.

What do I need to do when I turn up in my lecture room?

From 2017, all lectures will be automatically recorded. Lecturers will need to make sure they arrive a few minutes before their class is scheduled to start in order to ensure that the computer is turned on, and to allow them to log-in prior to the scheduled start time. The lecturer must log-in to the computer using their ACU username and password in order for the recording to start. You will also need to ensure your lectures finish as scheduled (that you have clicked the 'Stop' button), and that you log out of the computer promptly at the end of your scheduled lecture, so as to avoid the end of your lecture becoming the beginning of someone else’s!

Will tutorials be recorded as well as lectures?

Tutorials will not be recorded automatically. To record a tutorial class, lecturers will need to put in a Service Desk request.  It is possible to make an Echo 360 recording in any room where the technology is available however.

Will I be videoed as well as the screen?

The Echo360 lecture capture system allows lecturers to record both the computer screen, as well as audio. Most teaching spaces also have a camera device connected to the computer in the room, meaning you can also capture your face if you wish. If you don’t want your face recorded you are able to disable to the webcam for the duration of your lecture.

What if I don’t want my lecture recorded?

From 2017, all lectures will be recorded as per the ACU ‘Lecture Capture Policy’. ACU recognises that there may be exceptional pedagogical or legal reasons for not having your lecture(s) recorded, in which case, you can apply to ‘opt-out’. In order to ‘opt-out’ of compulsory lecture recording, you will need to submit an application to the relevant Head of School or equivalent, prior to the publication of the Unit Outline.

How do I pause or stop the recording?

There may be circumstances in which you may need to pause the recording  due to privacy, confidentiality, or copyright issues. The classroom computer is equipped with a pause/resume button which you can use anytime, as many times as you need to.

NOTE: It is important that you do not click on the stop button as this will stop your recording, process it, and send to the cloud-based storage. Once a lecture recording has been ‘stopped’ it cannot be resumed!

How do I turn on the microphone?

Some teaching spaces will be equipped with a wireless microphone which you can attach to your clothing, while others will have a microphone attached to the computer.

You can turn on, and adjust the volume of the wireless microphone on the device itself. Instructions for how to use the wireless microphone will be provided in every lecture capture enabled teaching space.

What if my lecture moves to a different room?

If your lecture is moved to a different venue and you haven’t had time to reschedule it, you can log in to the classroom computer at the room you moved in and use the lecture capture software for ad-hoc classroom recordings. All staff registered with Echo360 ALP will be able to login and access ad-hoc lecture capture software from any classroom computer enabled venues (where this technology has been installed) university wide. At ACU Echo 360 ALP lecture capture is used for recording scheduled lectures, as well as ad-hoc lecture capture.

Are meeting rooms equipped with lecture capture?

Meeting rooms are not equipped with lecture capture. If you want your lectures to be recorded from a meeting room, you will need to submit a Service Desk request. Your lecture would be recorded using video conferencing equipment.

Alternatively you can put a request through the TLO (Timetabling Liaison Officer) at your faculty and host your meeting in a teaching space with lecture recording capability.

I have a guest speaker. Will he/she need to fill in a consent form to be recorded?

Yes, all guest speakers will need to fill in a consent form before the scheduled lecture recording.

Who can see the recordings?

Lecture recordings will only be available to students enrolled in their LEO unit. Lecturers need to link the Echo360 ALP platform to their unit, so that students enrolled in the unit will be able to view the recordings.

Will laboratory/simulation classes be recorded?

All new laboratory/simulation spaces will be equipped with Echo360 ALP recording facilities.

Can I record my lecture content in advance instead of using the live lecture?

Complementary to our Echo 360 ALP Lecture capture software, academics also have access to the Echo 360 ALP Personal Capture software, known as PCAP. You are able to have the PCAP software (available for both Mac and PC) installed onto your computer, in order to make recordings from the comfort of your own working space! PCAP also stores your recordings in the cloud, allowing you to access them from anywhere you have internet connectivity.

Echo360 Personal Capture software allows you to:

  • Capture whatever is on your computer screen (PowerPoint slides, websites, Office documents etc.)
  • Simultaneously record your screen, audio, and images via your webcam (optional)
  • Edit recordings from within your browser
  • Share your recordings across multiple LEO units

To have the Echo 360 Active Learning Platform Personal Capture software installed on your computer, please submit a Service Desk request.

How do I edit my lecture recording?

Echo360 ALP has a simple in-built editing function which allows you to remove sections of your recording. This is useful for times when you are showing copyrighted material in the classroom, or to remove private conversations. Any edits you make to your recording will be applied instantly, even after the recording has been published (made available) in your LEO unit. You are also able to restore your recordings to the pre-edited version if necessary.

Can students download the lecture recordings?

Students can watch the lecture recordings via streaming capability from any internet enabled device or computer. Students will need to log in to their LEO unit, and click on the Echo360 ALP link to watch the recording.

How do I check the audio level?

Some teaching spaces will be equipped with a wireless microphone which you can attach to your clothing, while others will have a microphone attached to the computer. You can turn on, and adjust the volume of the wireless microphone on the device itself. Instructions for how to use the wireless microphone will be provided in every lecture capture enabled teaching space.

Why didn’t the audio get recorded?

Make sure you test the audio before you your scheduled lecture. If you can’t hear your voice via the speakers, it means that your recording is not working. Follow the instructions provided in the teaching space on how to setup your microphone. If the problem is not resolved, contact Service Desk.

How do I link my lecture recordings to my LEO unit?

You need to link your unit to Echo360 ALP platform, so students enrolled in the unit will be able to see the recordings.

How do I download a copy of my recording?

You can download a copy of your recordings via the Echo360 Active Learning Platform. You need to navigate to the Library, select the recording and from the dropdown menu, you can select 'Download'.

How do I view the video analytics?

You can view video analytics via the Echo360 ALP Platform. You need to navigate to the Dashboard, click ‘ALL CLASSES’, and then click ‘Analytics’ at the top right of Echo360 ALP screen.

Can I edit the title of a recording?

Yes you can. You need to navigate to the Dashboard, click on Library, select the recording and from the dropdown menu select 'edit details'. Make the appropriate changes and click 'save'.

Who owns the copyright of the recordings?

Any material created expressly for teaching purposes (e.g. PowerPoint slides, lecture recordings) is owned by the Australian Catholic University. However these materials will never be used with your permission/consultation.

How do I view my recordings?

After you have recorded your lecture, it is important that you do not turn off the computer as this is when your recording is being processed and uploaded to the cloud. You are able to log off the computer. Please wait at least 24 hours for the recording to be processed. When the recording has been processed and it is ready for you to edit and view, a link will be sent to you via email. You can view the recording from the link sent to you via email, or from the link you have installed in your LEO unit.

Will the lecture recordings be available to other staff?

All staff enrolled in the LEO unit will be able to access the recordings. The lecturer in charge can assign different roles to any lecturer enrolled in the LEO unit. Your recordings will not be visible to staff or students who are not enrolled in your LEO unit.

How do I delete a recording?

To delete a lecture recording, you need to navigate to the Dashboard, click on Library, select the recording and from the dropdown menu, and then click on ‘Delete’. A warning screen will pop-up saying "Are you sure you want to delete this media? All references to this content in analytics, questions, notes, bookmarks, and confusion flags will also be removed." Click Ok to delete this recording permanently. NOTE: it is not possible to recover a recording after it has been deleted.

Can I extend lecture recording time or stop earlier than the time scheduled?

If your recordings were setup via the timetabling automated schedule system, you will not be able to extend your recording. However if you want to stop your lecture recording earlier than the time schedule, you can do so by clicking on the ‘Stop’ button only in the rooms where this button is available.

However If your recording were set up manually, you can both stop recording and extend your recording time.

How can I verify the details of my Ech360 lecture recordings and when they are scheduled to take place?

To verify details of future scheduled recording lectures in Echo360 ALP Platform navigate to Dashboard, and click on ‘ALL CLASSES’. A list of all your lectures will appear with the name of your unit, the date and time of the recording which includes the past recordings and all future scheduled recordings.

Are teaching spaces equipped with multiple microphones or only the Lecturer’s?

Teaching spaces are equipped with one microphone, for the lecturer.
Laboratories/simulations teaching spaces will have more than one microphone in order to capture audio from a number of participants.

What are the copyright issues of recording my PowerPoint?

It is best practice to use images which you have sourced from the Library’s databases, or that have been licensed under a Creative Commons license. NOTE: all images you use must be referenced. Check if your faculty has a preference for referencing style.

Have signs been put up to advise all students that their voices may be included in the lecture capture recording?

Yes, there will be appropriate signage in all teaching spaces.

Why did I receive an email about lecture migration?

You may have recently received an email regarding your lectures being migrated. This is because the lecture recordings which were made with old Echo 360 platform are being migrated over to Echo 360 ALP. You do not need to do anything, and there is no need to respond. All lecture recordings made between 2013 - 2016 are being migrated over.

The email will look something like this. Please disregard it.

Your video is online

Your video [Subject Name] ([Subject Code]-[Campus]) First Semester 2013 from May 10 is now online and ready to view.

If you have any questions, please visit our Knowledge Center.

Please visit our website for more information at echo360.com.

© 2016 Echo360 and LectureTools are registered trademarks of Echo360 Inc.

11955 Freedom Drive, Suite 700, Reston, VA 20190 | 1.877.ECHO360

  • If you are fielding questions from your students, it is good practice to repeat the question when giving your response. This way you can ensure that the microphones will have picked up the audio. An answer without a question can be very confusing to students!
  • Don't use a whiteboard as a visual aid during your discussion. Instead type your responses into a Word doc (or similar) so that it is captured by the Echo 360 platform.
  • Ensure that you arrive at the lecture space a few minutes early. This will ensure that you don't have 'black space' at the beginning of your recording.
  • Ensure that you start and finish your lecture on time. If your lecture runs over schedule then the end of your lecture will become the beginning of someone else's!
  • To minimise the amount of editing you will have to do, try to make use of the pause and resume button. You should pause the recording in situations where copyrighted material is being played, or you are discussing sensitive matters that you do not wish to have recorded.