Use the Runsheet Template to outline all information for the event. The runsheet should be distributed to the individuals who have a role in the event including the event staff, relevant executives, suppliers, caterers, Campus Operations and security. This should be distributed, if possible, one week prior to the event date.
It is useful to include the below details in your runsheet:
Contact names and telephone numbers (mobile if possible) of key individuals who play a role in the event. This can include important stakeholders, the events staff/manager, security, caterers, hirers, Campus Operations and IT support. This is helpful in the case of unexpected event changes
Order of proceedings – run through of timings for the program (including speeches and any
Guest list of attendances (and apologies)
Menu details (including special dietary requirements)
Suggested speech notes for the key individuals
Special arrangements for the VIP’s including their arrival and departure times and details