Invitation styles vary according to the type of event, its purpose, and who is invited. Invitations must follow the ACU Brand Guidelines and you must ensure spelling, titles and post-nominals are correct. The accessible corporate invitation template, which can be found on SharePoint, can be adapted for most events. This invitation can be used for email (PDF format) or postal invitations.
Postal invitations should be printed on high-quality paper in colour. Alternatively, please contact email@example.com for professional printing and design options.
Accessible invitations: Below are some tips on ensuring that your invitations are accessible for all invitees.
To ensure that your invitation is accessible to all guests:
use plain rather than stylised text
use a minimum font size of 12 point
limit the use of italics, underline and block capitals (use bold to make words stand out)
use text aligned to right margin and centred text for blocks of text
use some line spacing if possible to break up the text (ie 10 point spacing or 1.5 line spacing)
good contrast between the text and the background is extremely important for legibility. Black text on white provides the best contrast
page layout should be simple and uncluttered. Different elements of information on the page, such as headings, photographs, text and captions, should be carefully designed and clearly separated.
recurring features, such as headings and page numbers, are easier to find if they are always placed in the same position on the page.
If you require a different invitation style, please email firstname.lastname@example.org and you will be asked to complete a design brief of your requirements. Don’t forget that non-standard sized invitations will incur additional envelope and postage charges, which should be factored into the overall event budget.
Invitations should include:
name of the event
host of the event (usually a Director/EPG member or committee)
date and time of the event
location and venue with address and a map (if required)
RSVP date three weeks out from the event, plus contact phone and/or email address
parking or public transport information
dress code (if applicable)
Request for any special requirements, such as dietary requirements or wheelchair access.
Please ensure you have approval from your manager and the event host before you send out an invitation on behalf of your department or faculty. If your invitation includes details about the event’s guest speaker, it is courteous to ask them to review the invitation before sending.
An event may be unsuccessful if the invitations are not sent far enough in advance. Do not underestimate the time it takes to have the invitations designed, approved, printed and sent out. You should leave a minimum of two weeks for this process. Use the Event Management checklist to assist you with this process. Invitations sent by post may also be undeliverable/return to senders, and you will need sufficient time to allow for them to be resent.