If alcohol is to be served at a University function, a suitable person must be nominated as the Event Manager to coordinate the planning and management of the event.
Event Managers are responsible for the safe conduct of the event. They must do everything that is reasonable and practicable to reduce or eliminate risk and minimise any harmful consequences arising from the conduct of the event. This includes ensuring that the event is held in accordance with relevant federal and state laws and University Policies and Guidelines.
Event Managers must ensure that the consumption of alcohol is a social adjunct to, and not the purpose of, the event. They should ensure that the event is fully inclusive and welcoming of staff and students who are not of legal drinking age or who choose not to drink. Adequate quantities of fresh and interesting foods should always be made available at functions where alcohol is served.
Appendix 3: Guidelines for University Events at Which Alcohol Will Be Served
Procedures Guidelines for Responsible Service of Alcohol
Actively promote responsible drinking
Try to make sure that people being served alcohol do not become intoxicated
Provide and suggest alternative drinks to alcohol
Check I.D. for proof of age as appropriate
Refuse to serve alcohol to people who are intoxicated or underage
Look for ways to reduce possible causes of harm in the setting
Closely supervise or monitor young people
Observe state and territory liquor licensing laws
The University Security Manager should be consulted for advice and guidance on security measures to be taken for all functions and events where alcohol is served
First aid and emergency assistance
Check availability of first-aid kit
Check availability of a first-aid officer if the function will have a large number of attendees
Ensure fire extinguishers/hydrant(s) are serviceable and unencumbered
Ensure emergency numbers are readily available
Please note: If you have any further queries regarding ACU’s policies on risk management and the responsible service of alcohol, please contact your local HR Consultant.