Not all events require registration and name badges. Name badges are recommended for networking or stand up cocktail events. The name badges should detail the individual’s name, position and organisation.
For most sit-down events it is appropriate to have individual place cards. Name badges are inappropriate for most sit down dinners. When using table cards at larger events, a seating plan should be displayed for guests to easily find their seat. Have the seating plan approved by the appropriate parties.
When designing name badges and setting up the registration table, consider the following:
Have the first name larger than the rest of the text so this can be read from a distance
Ensure you have the correct titles (ie, Professor, Dr) and post-nominals
Registration table should be large enough to lay the name badges spaciously
Have spare name badges and a thick black pen in case someone arrives that has not registered. In some cases, a printer would be more appropriate for the more professional events
Have a tablecloth that runs to the floor so you can easily store items under the table and will still look neat and professional
Pending the number of registrations, it is always a good idea to have two staff manning the registration table – one to meet and greet guests as they arrive and the other to check off names and hand out any materials if required