5.1 Post-event evaluation Post-event evaluation is useful in understanding whether your event objectives were achieved and what was successful and unsuccessful about your event. This also helps when planning similar events in the future.
Where appropriate, a formal evaluation procedure will ask participants about their satisfaction levels with the venue, location, speakers, catering and pre-event correspondence. Feedback forms are not appropriate for invitation-only (private) events.
Prepare a post-event evaluation report, even if it is brief. This can assist in managing similar future events by avoiding mistakes and building on successes. It is important to address the budget, content, speakers, logistics and anything that went wrong.
5.2 Budget Assess the cost benefit of your event. For your records, keep track of your initial event budget and compare to the actual event cost. Ensure all invoices are paid immediately after the event.
5.3 Thank you letters If appropriate, send thank you letters to VIPs, the MC, presenters or guest of honour. Contact the OVCP to send letters if the invitations were issued by the Chancellor and/or Vice-Chancellor and President. In some cases, professional photos of the event are a nice gift to send with the thank you letter.