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EA18 and Pass Attributes added in Banner

Student Systems have entered Elite Athletes (EA18) attribute data in Banner for 239 students, effective Semester 1, 2018, as per list provided by the Student Engagement and Services team.

Systems have also entered Peer Assisted Study Sessions (PASS) attribute data in Banner for 60 students, effective 201830, as per list provided by the Office of Student Success.

The above data entries are annual tasks to enable students an early class allocation via Tutorial Direct for Semesters 1 and 2, 2018.

Tertiary Admissions Centre Upload

889 offers processed in QTAC UG Round 400 on Tuesday, 16 January 2018.
43 offers processed in VTPG GET Round 2 on Friday, 19 January 2018.

PTV Concession Form in student connect

The 2018 version of the Public Transport Victoria (PTV) concession form is now available in Student Connect for eligible students in Victoria.

Student Connect Branding Changes for Staff and Students

If your internet browser has not picked up the recent branding changes in Student Connect, perform a hard refresh by pressing CTRL + F5.

Government Reporting

Student revision to units (Deletions/Revisions), (SR) 100 and (RL) 100 was submitted on 12 Jan
Student revision to units (Additions), (EN/LL) 2017.2.5 was submitted on 12 Jan
Corrections to invalid student TFN and student details (TR.07) was submitted on 12 Jan
Student enrolment and load data for unit census dates between 1 Sep – 31 Dec (EN/LL) 2017.2.6 was submitted on 17 Jan
Any changes to the student’s enrolment and units after 17 Jan will need to be entered as a revision in Banner.
Corrections to invalid student TFN and student details (TR.08) was submitted on 18 Jan
Enrolment Revisions (ER) 139 and 140 was submitted on 18 Jan
Student Concordance SC.04 was submitted on 18 Jan

ZyLAB & BDM

The relocation of scanned documents from ZyLAB to the new Banner Document Management (BDM) system has been completed and Zylab is no longer available for the storing of new scanned documents.

Documents that were previously stored on ZyLAB have now been transferred to BDM.  Note that due to differences between the two systems and some incomplete data on ZyLAB, it will not currently be possible to locate all transferred ZyLAB documents on BDM by searching for a student ID.

If you have any difficulties locating a ZyLAB archived document on BDM, please contact Student Systems for assistance.

If you are an existing staff member and wish to view documents on BDM, please send your request to the Student Systems mail box at systems@acu.edu.au.

New Progression Reports are now available in Banner

The new batch reports, known as SZRPRO1-9 are now available for use and replace the corresponding SZRPRG1-9 reports.

The new batch reports are based on the same logic and provide the same functionality as the previous SZPRG1-9 reports but with an increased performance and speed/response time for the report outputs. The report outputs will now arrive at user’s SAMBA drive.

Training and support requests should be forwarded to systems@acu.edu.au.

Student Connect Result Entry module live

The new Student Connect Results Entry module, which replaces the previous 'Final Grades' page, is now live. This module retains the one-student-at-a-time functionality, but also allows the bulk upload of results from an Excel spreadsheet and the export of class lists. This bulk upload function has a robust validation process, and allows for much faster and more accurate results entry. The existing Banner results entry process (via SZAGUPL) will remain in place for 2017.

Results Entry also includes an overview of basic subject and student information, and direct links to the Student Profile Overview from the class list.

Further information, including a step-by-step guide to preparing and uploading results spreadsheets, can be found in the Results Entry Training Guide.

If you would be interested in a demonstration of this new module, please email Elton Thie.

2018 CRN/Unit Data

Thank you for finalising all CRN changes in the 2018 units spreadsheets. We have received confirmation from the following faculties and administrative units and have processed the unit and unit offering requests for 2018 accordingly:

  • Education and Arts
  • Health Sciences
  • Law and Business
  • Theology and Philosophy
  • Research
  • International Education
  • Core Curriculum
  • ACU College
  • ELICOS

Any further changes to 2018 CRN data should now be added to CRN Changes after 2nd October tab and an email sent to systems@acu.edu.au to advise Operations staff accordingly.

As in previous years, there is still the opportunity to review and amend unit offerings for 2018, provided the change request can be actioned within the requirements of HEIMS legislation. Any addition or variation to 2018 data will also require the Deputy Dean approval. Generally, we are able to make minor amendments to unit data offering data, prior to the start of the designated term.

PLEASE NOTE:

Operations staff will not be deleting any 2018 CRNs. The drop-down box for ‘Delete’ in the Unit Status column has been removed from the 2018 spreadsheets under ‘CRN Changes after 2nd October’ tab. If you no longer require an existing unit in a 2018 term then we will change the quota to zero.

Student Systems Training

Training throughout February

The scheduled Student Systems webinars will continue through February.

Please visit Banner and Student Systems Training for session details and the Student Systems Training Calendar for dates and times. If you would like to attend a session that is run on an on demand basis please register your interest via the online booking tool within Staff Connect.

All module content/training guides will be made available to attendees after each session via the Student Systems Training SharePoint site.

Book in through Staff Connect and contact us at systems@acu.edu.au for further information.

Training Enquiries

For registration enquiries, or to receive more information about training sessions please email the Student SystemsTraining Officer via systems@acu.edu.au.

Student Systems Training SharePoint Site

The training tools housed on SharePoint have been relocated into specific libraries based on the systems managed by our team. This change will allow users to easily navigate through the Training Guides, Quick Reference Guides and Online Demonstrations available on the site.

Your current access to the training tools should not be affected, however if you do encounter a problem please advise the Training Officer via email at systems@acu.edu.au.

General Enquiries

Our preferred method of communication is via email. Please send enquiries to systems@acu.edu.au as we are not always able to take phone calls. The Systems inbox is monitored by multiple team members.

Weekly Operations Team Meeting

Systems Operations has weekly team meeting from 2:30 to 3:30 pm every Friday afternoon. Please leave a message during this time and we will get back to you as soon as we can.

SAMBA Drive

Due to IT restrictions, please ensure when installing SAMBA on your network drive, that it is only mapped to the following drives A, B, E, F, G, I, J, M, O and V.

Additional Information

Turnaround times for Work Requests

Ad Hoc Reports 5 working days
Unit and CRN creation or amendment 2 working days
Setting up new user accounts 5 working days
Modifications to Banner / Student Connect / Reports 10 working days to estimate the job and then a more formal estimate given

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