Home - ACU (The Australian Catholic University)

Site Navigation

SYSTEMS

Banner Document Management System (BDM)

The Banner Document Management system (BDM) will shortly be replacing ZyLAB for the management and archiving of student documents. BDM allows both scanned and electronic documents to be archived and indexed for easy retrieval. It has a significantly better indexing system than ZyLAB, which will allow searching by Student ID, Term, Document Type and a variety of other fields.  It is fully integrated with Banner, allowing both the archiving and retrieval of documents from within Banner, and compared to ZyLAB, has improved options for directly archiving electronic documents without needing to print and scan them, saving both time and trees.

BDM is available for use by Student Administration teams as of 1 May. The document management system will also be rolled out more widely, including to the Faculties, later in 2017, when we will be working with Schools and Faculties and other Administrative groups to identify other documents that need to be included in the student records.

All Administrative units outside of Student Administration who currently use ZyLAB should continue to do so until the BDM project team contacts you about transitioning to BDM.

More information, including details of access, training and processes, will be available shortly via the Student Management website.

Information for Banner Document Management (BDM) Users

BDM users please note that an update to the BDM test/training environment was carried out on 28 June and this environment is now accessed through the Banner UATXE test environment.  The Banner SADEVXE environment which was previously used for BDM testing and training is now being decommissioned.

You can access Banner UATXE, and then BDM from this link:

https://uatstudentconnect.acu.edu.au//forms

The direct login link to the BDM documents management system is unchanged:

http://panvtwbdmweb02.acustaff.acu.edu.au/AppXtender/Login.aspx

This should not affect any user access on the test/training environment and if you had previously had access to the SADEVXE version of BDM this should carry over to UATXE.  All document archives have been cleared of existing test documents, but you are able to add new documents if you wish for training purposes.

New Progression Reports are now available in Banner

Student Systems has initiated a change from Oracle based reports to batch reports, to address the problems we have after each grade release, where there is a high demand for the progression reports that cause long delays before outputs are received.

Progression reports have moved from their previous Oracle base, where the output appeared on the user’s desktop and the user selected a folder location to save this output, to new “batch” report versions.  A major advantage with “batch” reports is the output is forwarded directly to the user’s SAMBA drive.

The new batch reports, known as SZRPRO1-9 (corresponding to the previous SZRPRG1-9) are now available for use.  Note the previous SZRPRG1 -9 reports are no longer available to users.

The new batch reports are based on the same logic and provide the same functionality as the previous SZPRG1–9 reports.  The intention has been to improve report performance, by increasing the speed/response time for the report outputs.

Training is available to staff, in addition to the procedural documents provided to Faculty Management.  Training requests should be forwarded to systems@acu.edu.au. Systems Operations team members are also available to help with any issues that may arise when running the SZRPRO1-9 for the first time.

Faculty Management have received detailed information on the release which will be distributed to relevant School Administration staff.

Tertiary Admissions Centre Upload

68 offers processed in UAC UG July Round 1 on Friday, 14 July 2017

12 offers processed in VTAC UG & PG Mid-Year Round 2 on Friday, 14 July 2017

8 offers processed in UAC UG July Round 2 on Friday, 21 July 2017

Government Reporting

OS-HELP (OS) 2017.1.1 was submitted on Tuesday, 25 July

SA-HELP (SA) 2017.1.1 was submitted on Tuesday, 25 July

Revised HELP-Due (DU) 2017.1.1 was submitted on Tuesday, 25 July

Student Connect Result Entry module live

The new Student Connect Results Entry module, which replaces the previous 'Final Grades' page, is now live.  This module retains the one-student-at-a-time functionality, but also allows the bulk upload of results from an Excel spreadsheet and the export of class lists. This bulk upload function has a robust validation process, and allows for much faster and more accurate results entry.  The existing Banner results entry process (via SZAGUPL) will remain in place for 2017.

Results Entry also includes an overview of basic subject and student information, and direct links to the Student Profile Overview from the class list.

Further information, including a step-by-step guide to preparing and uploading results spreadsheets, can be found in the Results Entry Training Guide.

If you would be interested in a demonstration of this new module, please email Elton Thie.

2018 CRN/Unit Data

Thank you for finalising all CRN changes in the 2018 units spreadsheets. We have received confirmation from the following faculties and administrative units and have processed the unit and unit offering requests for 2018 accordingly:

* Education and Arts

* Health Sciences

* Law and Business

* Theology and Philosophy

* Research

* International Education

* Core Curriculum

The previous tabs 2018 Units and Add CRN are now locked down. Any further changes to 2018 CRN data should now be added to CRN Changes after 3 July tab and an email sent to systems@acu.edu.au to advise Operations staff accordingly.

As in previous years, there is still the opportunity to review and amend unit offerings for 2018, provided the change request can be actioned within the requirements of HEIMS legislation. Generally, we are able to make minor amendments to unit data offering data, prior to the start of the designated term.

ACUcom and ELICOS unit offering data have been rolled over from 2017 to 2018. A return confirmation notifying that amendments have been entered directly onto the SharePoint site has been requested from the sections by Friday, 21 July 2017.

2017 CRN/Unit data

Any further changes to 2017 CRN data should now be added to CRN Changes after 1 October tab and an email sent to systems@acu.edu.au to advise Operations staff accordingly.

As in previous years, there is still the opportunity to add, review and amend unit offerings for 2017, provided the change request can be actioned within the requirements of HEIMS legislation. Any addition or variation to 2017 data will also require the Deputy Dean approval. Generally, we are able to add or make minor amendments to unit data offering data, prior to the start of the designated term.

PLEASE NOTE: Operations staff will not be deleting any 2017 CRNs. The drop-down box for ‘Delete’ in the Unit Status column has been removed from the 2017 spreadsheets under ‘CRN Changes after 1 October’ tab.  If you no longer require an existing unit in a 2017 term then we will change the quota to zero.

Core Curriculum units (UNCC100 and UNCC300)

Faculty representatives from each school should contact their respective Faculty Academic Liaison officers in relation to the Core Curriculum units request, unit offering requests and the changing of quotas and restrictions in Banner. Systems team will only process these requests if they have been made via the Core Curriculum spreadsheet on SharePoint.

Student Systems Training

Training throughout July/August
The scheduled Student Systems webinars will continue through July/August.

Please visit Banner and Student Systems Training for session details and the Student Systems Training Calendar for dates and times. If you would like to attend a session that is run on an on demand basis please register your interest via the online booking tool within Staff Connect.

All module content/training guides will be made available to attendees after each session via the Student Systems Training SharePoint site.

Book in through Staff Connect and contact us at systems@acu.edu.au for further information.

Training Enquiries
For registration enquiries, or to receive more information about training sessions please email the Student Systems Training Officer via systems@acu.edu.au

Student Systems Training SharePoint Site:
The training tools housed on SharePoint have been relocated into specific libraries based on the systems managed by our team. This change will allow users to easily navigate through the Training Guides, Quick Reference Guides and Online Demonstrations available on the site.

Your current access to the training tools should not be affected, however if you do encounter a problem please advise the Training Officer via email at systems@acu.edu.au.

General Enquiries

Our preferred method of communication is via email. Please send enquiries to systems@acu.edu.au as we are not always able to take phone calls. The Systems inbox is monitored by multiple team members.

Weekly Operations Team Meeting

Systems Operations has weekly team meeting from 2:30 to 3:30 pm every Friday afternoon. Please leave a message during this time and we will get back to you as soon as we can.

SAMBA Drive

Due to IT restrictions, please ensure when installing SAMBA on your network drive, that it is only mapped to the following drives A, B, E, F, G, I, J, M, O and V.

Additional Information

Turnaround times for Work Requests

Ad Hoc Reports 5 working days
Unit and CRN creation or amendment 2 working days
Setting up new user accounts 5 working days
Modifications to Banner / Student Connect / Reports 10 working days to estimate the job and then a more formal estimate given

Back to index