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ZyLAB & BDM

The relocation of scanned documents from ZyLAB to the new Banner Document Management (BDM) system has been completed. Documents that were previously stored on ZyLAB should now be located in Banner Document Management.

All ZyLAB documents have now been transferred to BDM. Due to differences between the two systems and some incomplete data on ZyLAB, it will not currently be possible to locate all transferred ZyLAB documents on BDM by searching for a student ID.

If you should have any difficulties locating a ZyLAB archived document on BDM, please contact Student Systems for assistance. Please note that from Monday 24 July, 2017, ZyLAB has been unavailable for storing of new scanned documents.

If you are an existing staff and wish to view documents on BDM, please send your request to the Student Systems mail box at systems@acu.edu.au.

If you are a commencing staff, please complete and submit the New Staff Account Request Form.

Information for Banner Document Management (BDM) Users

BDM users please note that an update to the BDM test/training environment was carried out on 28 June and this environment is now accessed through the Banner UATXE test environment. The Banner SADEVXE environment which was previously used for BDM testing and training is now being decommissioned.

You can access Banner UATXE, and then BDM from this link:

https://uatstudentconnect.acu.edu.au//forms

The direct login link to the BDM documents management system is unchanged:

http://panvtwbdmweb02.acustaff.acu.edu.au/AppXtender/Login.aspx

This should not affect any user access on the test/training environment and if you had previously had access to the SADEVXE version of BDM this should carry over to UATXE. All document archives have been cleared of existing test documents, but you are able to add new documents if you wish for training purposes.

New Progression Reports are now available in Banner

The new batch reports, known as SZRPRO1-9 are now available for use and replace the corresponding SZRPRG1-9 reports.

The new batch reports are based on the same logic and provide the same functionality as the previous SZPRG1-9 reports but with an increased performance and speed/response time for the report outputs. The report outputs will now arrive at user’s SAMBA drive.

Training and support requests should be forwarded to systems@acu.edu.au.

Student Connect Result Entry module live

The new Student Connect Results Entry module, which replaces the previous 'Final Grades' page, is now live. This module retains the one-student-at-a-time functionality, but also allows the bulk upload of results from an Excel spreadsheet and the export of class lists. This bulk upload function has a robust validation process, and allows for much faster and more accurate results entry. The existing Banner results entry process (via SZAGUPL) will remain in place for 2017.

Results Entry also includes an overview of basic subject and student information, and direct links to the Student Profile Overview from the class list.

Further information, including a step-by-step guide to preparing and uploading results spreadsheets, can be found in the Results Entry Training Guide.

If you would be interested in a demonstration of this new module, please email Elton Thie.

Student Connect Branding Changes for Staff and Students

If your internet browser has not picked up the recent branding changes in Student Connect, perform a hard refresh by pressing CTRL + F5.

Tertiary Admissions Centre Upload

172 offers processed in UAC UG Round 7 on Thursday, 12 October 2017.

2018 CRN/Unit Data

Thank you for finalising all CRN changes in the 2018 units spreadsheets. We have received confirmation from the following faculties and administrative units and have processed the unit and unit offering requests for 2018 accordingly:

  • Education and Arts
  • Health Sciences
  • Law and Business
  • Theology and Philosophy
  • Research
  • International Education
  • Core Curriculum
  • ACUcom
  • ELICOS

Any further changes to 2018 CRN data should now be added to CRN Changes after 2nd October tab and an email sent to systems@acu.edu.au to advise Operations staff accordingly.

As in previous years, there is still the opportunity to review and amend unit offerings for 2018, provided the change request can be actioned within the requirements of HEIMS legislation. Any addition or variation to 2018 data will also require the Deputy Dean approval. Generally, we are able to make minor amendments to unit data offering data, prior to the start of the designated term.

PLEASE NOTE:

Operations staff will not be deleting any 2018 CRNs. The drop-down box for ‘Delete’ in the Unit Status column has been removed from the 2018 spreadsheets under ‘CRN Changes after 2nd October’ tab. If you no longer require an existing unit in a 2018 term then we will change the quota to zero.

2017 offers without unit registration lapsed

2,901 student records were lapsed and inactivated where offers were made for 2017 but a unit registration did not exist.

G1 and T1 timetickets allocated for 2018 re-enrolment commencing Monday, 9 October

32,769 students were allocated G1 Timetickets for re-enrolment into 2018xx terms as follows - 201805, 201807, 201812, 201815, 201830, 201845, 201847, 201855, 201860, 201865, 201870 and 201897.

15 students were allocated T1 Timetickets for re-enrolment into 2018xx offshore terms as follows - 201832, 201852 and 201872.

Government Reporting

Additional courses offered from 2017 (CO) 2017.1.9 was submitted on 10 October

Student enrolment and load data for unit with census dates from 1 July - 31 Aug (EN/LL) 2017.2.1 has been submitted to OPSM on 10 October, but not submitted to HEIMS yet.

Any changes to the student’s enrolment and units after 10 October will need to be entered as a revision in Banner.

Student Systems Training

Training throughout October/November

The scheduled Student Systems webinars will continue through October/November.

Please visit Banner and Student Systems Training for session details and the Student Systems Training Calendar for dates and times. If you would like to attend a session that is run on an on demand basis please register your interest via the online booking tool within Staff Connect.

All module content/training guides will be made available to attendees after each session via the Student Systems Training SharePoint site.

Book in through Staff Connect and contact us at systems@acu.edu.au for further information.

Training Enquiries

For registration enquiries, or to receive more information about training sessions please email the Student SystemsTraining Officer via systems@acu.edu.au.

Student Systems Training SharePoint Site

The training tools housed on SharePoint have been relocated into specific libraries based on the systems managed by our team. This change will allow users to easily navigate through the Training Guides, Quick Reference Guides and Online Demonstrations available on the site.

Your current access to the training tools should not be affected, however if you do encounter a problem please advise the Training Officer via email at systems@acu.edu.au.

General Enquiries

Our preferred method of communication is via email. Please send enquiries to systems@acu.edu.au as we are not always able to take phone calls. The Systems inbox is monitored by multiple team members.

Weekly Operations Team Meeting

Systems Operations has weekly team meeting from 2:30 to 3:30 pm every Friday afternoon. Please leave a message during this time and we will get back to you as soon as we can.

SAMBA Drive

Due to IT restrictions, please ensure when installing SAMBA on your network drive, that it is only mapped to the following drives A, B, E, F, G, I, J, M, O and V.

Additional Information

Turnaround times for Work Requests

Ad Hoc Reports 5 working days
Unit and CRN creation or amendment 2 working days
Setting up new user accounts 5 working days
Modifications to Banner / Student Connect / Reports 10 working days to estimate the job and then a more formal estimate given

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