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Tertiary Admissions Centre Upload

55 offers processed in QTAC Round 800 on Thursday, 8 June 2017

64 offers processed in UAC UG June Round 1 on Friday, 9 June 2017

Government Reporting

Enrolment (EN) 2017.1.1 was submitted on Wednesday, 31 May

Load Liability (LL) 2017.1.1 was submitted on Wednesday, 31 May

HELP-Due (DU) 2017.1.1 was submitted on Wednesday, 31 May

Late Scholarships Offers 2017.00002 for 2017 Semester 1 was submitted on Monday, 29 May

Commencing Scholarships 2017.00003 and 2017.00004 for 2017 Semester 1 was submitted on Tuesday, 6 June

Student Connect Result Entry module live

The new Student Connect Results Entry module, which replaces the previous 'Final Grades' page, is now live.  This module retains the one-student-at-a-time functionality, but also allows the bulk upload of results from an Excel spreadsheet and the export of class lists. This bulk upload function has a robust validation process, and allows for much faster and more accurate results entry.  The existing Banner results entry process (via SZAGUPL) will remain in place for 2017.

Results Entry also includes an overview of basic subject and student information, and direct links to the Student Profile Overview from the class list.

Further information, including a step-by-step guide to preparing and uploading results spreadsheets, can be found in the Results Entry Training Guide.

If you would be interested in a demonstration of this new module, please email Elton Thie.

2018 Unit Request Data

Thank you for finalising all CRN changes in the 2018 units spreadsheets. We have received confirmation from the following faculties and administrative units:

* Education and Arts
* Health Sciences
* Law and Business
* Theology and Philosophy
* Research
* International Education
* Core Curriculum

The previous tabs 2018 Units and Add CRN are now locked down. Student Systems will process requests in these tabs by Friday, 30 June.  The data is required to enable the University to meet the initial Department of Education and Training (DET) timeline for submission. As in previous years, once the data is submitted to DET, there is still the opportunity to review and amend unit offerings for 2018, provided the change request can be actioned within the requirements of HEIMS legislation. Generally, we are able to make minor amendments to unit data offering data, prior to the start of the designated term.

ACUcom and ELICOS units will be rolled at a later date.

2017 CRN/Unit Data

Thank you for finalising all CRN changes in the 2017 units spreadsheets. The previous tabs 2017 Units and Add Units are now locked down. Operations staff completed all requests on Friday, 1 July for the following faculties:

  • Education and Arts
  • Law and Business
  • Theology and Philosophy
  • Research
  • Health Sciences
  • International Education
  • ELICOS

CRN Changes after 4th July tab has also been locked down. This is to facilitate initial reporting to the Department of Education and Training. Any further changes to 2017 CRN data from 1 October onwards should now be added to CRN Changes after 1st October tab and an email sent to systems@acu.edu.au to advise Operations staff accordingly.

As in previous years, there will still be the opportunity to add, review and amend unit offerings for 2017, provided the change request can be actioned within the requirements of HEIMS legislation. Any addition or variation to 2017 data will also require the Deputy Dean approval. Generally, we are able to add or make minor amendments to unit data offering data, prior to the start of the designated term.

PLEASE NOTE: Operations staff will not be deleting any 2017 CRNs after Friday, 30 September 2016. The drop-down box for ‘Delete’ in the Unit Status column has been removed from the 2017 spreadsheets under ‘CRN Changes after 1 October’ tab.  If you no longer require an existing unit in a 2017 term then we will change the quota to zero.

Core Curriculum units (UNCC100 and UNCC300)

Faculty representatives from each school should contact their respective Faculty Academic Liaison officers in relation to the Core Curriculum units request, unit offering requests and the changing of quotas and restrictions in Banner. Systems team will only process these requests if they have been made via the Core Curriculum spreadsheet on SharePoint.

Banner Document Management System (BDM)

The Banner Document Management system (BDM) will shortly be replacing ZyLAB for the management and archiving of student documents. BDM allows both scanned and electronic documents to be archived and indexed for easy retrieval. It has a significantly better indexing system than ZyLAB, which will allow searching by Student ID, Term, Document Type and a variety of other fields.  It is fully integrated with Banner, allowing both the archiving and retrieval of documents from within Banner, and compared to ZyLAB, has improved options for directly archiving electronic documents without needing to print and scan them, saving both time and trees.

BDM will be available for use by Student Administration teams from 1 May. The document management system will also be rolled out more widely, including to the Faculties, later in 2017, when we will be working with Schools and Faculties and other Administrative groups to identify other documents that need to be included in the student records.

All Administrative units outside of Student Administration who currently use ZyLAB should continue to do so until the BDM project team contacts you about transitioning to BDM.

More information, including details of access, training and processes, will be available shortly via the Student Management website.

Student Systems Training

Training throughout June
The scheduled Student Systems webinars will continue through June.

Please visit Banner and Student Systems Training for session details and the Student Systems Training Calendar for dates and times. If you would like to attend a session that is run on an on demand basis please register your interest via the online booking tool within Staff Connect.

All module content/training guides will be made available to attendees after each session via the Student Systems Training SharePoint site.

Book in through Staff Connect and contact us at systems@acu.edu.au for further information.

Training Enquiries
For registration enquiries, or to receive more information about training sessions please email the Student Systems Training Officer via systems@acu.edu.au

Student Systems Training SharePoint Site:
The training tools housed on SharePoint have been relocated into specific libraries based on the systems managed by our team. This change will allow users to easily navigate through the Training Guides, Quick Reference Guides and Online Demonstrations available on the site.

Your current access to the training tools should not be affected, however if you do encounter a problem please advise the Training Officer via email at systems@acu.edu.au.

General Enquiries

Our preferred method of communication is via email. Please send enquiries to systems@acu.edu.au as we are not always able to take phone calls. The Systems inbox is monitored by multiple team members.

Weekly Operations Team Meeting

Systems Operations has weekly team meeting from 2:30 to 3:30 pm every Friday afternoon. Please leave a message during this time and we will get back to you as soon as we can.

SAMBA Drive

Due to IT restrictions, please ensure when installing SAMBA on your network drive, that it is only mapped to the following drives A, B, E, F, G, I, J, M, O and V.

Additional Information

Turnaround times for Work Requests

Ad Hoc Reports 5 working days
Unit and CRN creation or amendment 2 working days
Setting up new user accounts 5 working days
Modifications to Banner / Student Connect / Reports 10 working days to estimate the job and then a more formal estimate given

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