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Timetabling

Summer A & B 2014 Timetables

The 2014 Summer A and Summer B Timetables are now available.

Semester 1 2014 Timetable

The 2014 Semester 1 Timetable has now been published for students and staff.

Change request spreadsheets are available for all Schools. Timetabling Policy and Procedures states that changes to the Published Timetable can only be made in response to exceptional circumstances, which include:

  1. unexpected staff illness, resignation etc
  2. a change to sessional staff availability for unforeseeable reasons
  3. changes necessitated by an unexpected increase/decline in enrolment numbers
  4. a scheduled location becomes a health or safety hazard
  5. a unit is removed from offering
  6. reasonable adjustments to accommodate students with special needs
  7. other unforeseeable and extraordinary circumstances outside the control of the Faculty, School or organisational unit.

Should any change requests be made, they must include the reason for the change on the Change Request spreadsheet.

PLEASE NOTE:
Where the reason for the change is not in accordance with the circumstances listed
above, the change request must also include:

  • an explanation of why the change was not identified in the Draft/Provisional
  • Timetable phase and
  • accompanying written (email) approval from the Head of School, otherwise
  • Timetabling staff will be unable to consider actioning these changes.

Where change is approved:

  • the change will be factored into vacant slots in the timetable.
  • consequential changes to classes already scheduled will not be made in order to accommodate such changes.

If a post publication request is actioned, the School/organisational unit is responsible for
advising affected students via email and/or other notification.

Important Dates

Date

Activity

20 January 2014

Tutorial Direct will be open for staff to apply buffering and constraints. If available sooner (please refer to section below), Schools will be notified.

28 January 2014

Tutorial Direct opens to student in Read Only mode

3 February 2014

Tutorial Direct opens for Qld student allocation

5 February 2014

Tutorial Direct opens for Vic student allocation

6 February 2014

Tutorial Direct opens for ACT student allocation

7 February 2014

Tutorial Direct opens for NSW student allocation

10 February 2014

Autumn Timetable request spreadsheets sent to Schools

14 February 2014

Tutorial Direct forced sort to allocate previously unplaced students to classes

17 February 2014

Web Data Collector Stage 1 – Module and Template information – opens for data input for Semester 2 2014

21 February 2014

Autumn Timetable requests due

28 February 2014

Autumn Timetable published

11 March 2014

Web Data Collector Stage 1 closes

14 March 2014

* Tutorial Direct converts to Ready Only mode and no further allocations are permitted
* Semester 1 Timetable closes

 

Tutorial Direct

It is usual for Tutorial Direct to open for buffering and the application of constraints just after the release of the Published Timetable, however, Faculty realignment resulting from the Futures Project will necessitate the transfer of appropriate units and courses to new codes. As this will not occur until mid-December, Tutorial Direct cannot be prepared until after all of this has taken place and Timetabling has successfully tested the new data. A tentative date of 20 January has been set as the opening date for any necessary staff input but if work is completed earlier, we will inform Schools as soon as the system is available.

Web Room Booker (WRB) and Ad Hoc Room Bookings

Web Room Booker is now available for 2014 bookings into non-teaching spaces. Please refer to the WRB user guide Staff/Tools & Services/Room Bookings Online (How to Book a Room) for more information and advice. Assistance is available from TE&R and Campus Operations staff. WRB is available to all staff with an ACU log in.

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