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Semester 1 2012 Timetable
Changes to the Semester 1 timetable will not be accepted after 12pm EST Friday, 9 March.
Changes to this timetable can now be made only in response to exceptional circumstances, which include:

  • unexpected staff illness, resignation etc
  • a change to sessional staff availability for unforeseeable reasons
  • changes necessitated by an unexpected increase/decline in enrolment numbers
  • a scheduled location becomes a health or safety hazard
  • a unit is removed from offering
  • reasonable adjustments to accommodate students with special needs
  • other unforeseeable and extraordinary circumstances outside the control of the Faculty, School or organisational unit.

Should any change requests be made, they must include the reason for the change as well as HOS endorsement. This endorsement should appear in the appropriate column of the Change Request Spreadsheet and be visible in the email trail.

NOTE: Where the reason for the change is not in accordance with the circumstances listed above, the change request must also include:

  • an explanation of why the change was not identified in the Draft/Provisional timetable phase and
  • accompanying written (email) approval from the Head of School, otherwise Timetabling staff will be unable to consider actioning these changes.

(Taken from the ACU Timetabling Policy and Procedures)

Activity Utilisation Reports
The final report has been distributed this week. We ask that Schools respond accordingly to any issues raised and in particular, to cancel any classes that are not required so that the rooms may be released for casual bookings.

Tutorial Direct
Tutorial Direct will close Friday 9 March and convert to Read Only mode. Staff can still print class lists and students may access their timetable, however, no changes can be made after 4pm EST.

Winter Timetable
This timetable is available via the link on the Timetabling web page. Please note that at this stage, no requests have been received for the Autumn study period.

Web Data Collector
Web Data Collector Stage 1 closes at 3pm EST next Tuesday 13 March so that data can be uploaded into the timetabling system. Staff will then process this information and Check Spreadsheets will be forwarded to Schools seeking clarification on any anomalies or unclear instructions. Should you experience any difficulties when entering data into WDC, please do not hesitate to contact Timetabling.

Important Dates



9 March

Final Semester 1 2012 Timetable changes to be submitted by midday. No further changes will be accepted after this date/time.

9 March

Tutorial Direct closes for staff and students at 4pm EST and converts to Read Only mode.

13 March

Web Data Collector Stage 1 closes 3pm EST

15 March

Stage 2 Semester 2 Web Data Collector for Staff Availability opens to TLOs 4pm EST

23 March

Stage 2 Semester 2 Web Data Collector for Staff Availability closes to TLOs 4pm EST

28 March

Stage 3 Semester 2 Allocate Staff and Check Details spreadsheets sent to TLOs

13 April

Stage 3 Semester 2 Allocate Staff and Check Details spreadsheets due 4pm EST


Web Room Booker (WRB) and Ad Hoc Room Bookings
Web Room Booker is now available for 2012 bookings into non-teaching spaces. Teaching space will be available through the same portal from 5 March when all timetable changes have been finalised.

Please refer to the WRB user guide Staff/Tools & Services/Room Bookings Online (How to Book a Room) for more information and advice. Assistance is available from TE&R and Campus Operations staff. WRB is available to all staff with an ACU log in.

All emails regarding timetabling to:  timetabling@acu.edu.au

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