Australian Catholic University (ACU) is committed to creating a supportive environment for learning, teaching and research, and for the professional development of students and staff.
This policy provides for the hosting of ePortfolios by the University, and the development and use of ePortfolios by students and staff, in a manner which reflects the values indicated in the University's Mission. The policy relates to a number of contexts, including policies relevant to student learning, teaching, research and employment.
This policy applies to the hosting and use of ePortfolios:
a. By students in satisfying unit requirements, in association with their own learning and professional development, and for employment and related purposes; b. By staff in implementing ePortfolios as part of their teaching, unit delivery and/or assessment; c. By staff for their personal use for professional development, employment and related purposes.
3. Nature of ePortfolios
For the purposes of this policy, an ePortfolio is defined as a single, purposeful aggregation of evidence in an electronic repository that allows a student or staff member to show they have gained, practised and grown specific knowledge and skills. The artefacts and data types can take a variety of forms, including text, images, computer code, multimedia resources (such as videos and podcasts) and hyperlinks.
The ePortfolio can be customised to the needs of the individual user. It provides a facility where the user can collate information that:
a. Can be present, past and/or future focussed; b. Can be reflective and/or developmental; c. Can guide professional learning, development and goal setting; d. Constitutes a structured collection of evidence of their work and achievements; e. Can be used for educational, employment and related purposes at the discretion of the user; f. Is stored securely and is accessible while the user remains a student or staff member of the University.
4. Ownership of and Responsibility for ePortfolio Intellectual Property and Content
4.1 Ownership of and responsibility for the intellectual property in, and content of, the ePortfolio rests with the individual student or staff member. Neither the University nor any other person within the University has any legal interest in, ownership of, or responsibility for, the ePortfolio content created and/or maintained by any student or staff member.
4.2 A student or staff member retains ownership of the ePortfolio and may transfer it to another system or retain it in another form while a member of the University.
4.3 In any case in which the ePortfolio content relates to experience gained through or engagement with any external body, agency or employer, that person or body may have ownership of, some of or all of, the associated intellectual property. It is the responsibility of the student or staff member to ascertain and abide by any contractual or other rights or requirements of any such person or body in this regard.
5. Role and Responsibility of the University
5.1 The University will develop and maintain system hosting infrastructure which enables secure access limited to the individual student or staff member to develop and use ePortfolios and, where possible, it will facilitate interoperability with other systems.
5.2 The University may:
a. Remove from the system the ePortfolio of any staff member six months after cessation of employment with the University, and of any student six months after graduation or cessation of enrolment;
b. Access or moderate any shared or published ePortfolio items which are reported by others to be in contravention of any part of this policy, any other University policy or other relevant policies, procedures or law;
c. Withdraw ePortfolio access privileges and /or other computing facilities, pending investigation of and/or following determination of any alleged breach of this policy or otherwise in accordance with other relevant policies, procedures or law.
6. Role and Responsibility of Users
6.1 Users of the University's ePortfolio system must comply with all relevant university policies and procedures and with all relevant state, federal or international laws. In particular, users of the ePortfolio system must:
Comply with the University's Academic Integrity Framework, Academic Honesty Policy, Acceptable Use of IT Policy, and the University's codes of conduct (for staff or students) in relation to any information compiled within or created from their ePortfolio;
Use the system responsibly for legitimate educational and/or professional development purposes;
When using information gained through any professional experience or community engagement placement, ensure compliance with any requirements of the employer in relation to the use of information gained through the placement;
Not use the system in a manner which may reflect adversely upon the user, other ePortfolio users or the University.
6.2 ePortfolio content will be accessible by the user and by others to whom the user has granted access.
6.3 It is the responsibility of the user to transfer relevant information to another repository on leaving the University.
7. Quality Assurance
The University Learning and Teaching Committee will oversee the implementation and maintenance of policies and procedures relating to ePortfolios and matters pertaining to the ongoing management of the ePortfolio system.
8. Related Policies and Procedures
Academic Honesty Policy
Academic Integrity Framework
Acceptable Use of IT Policy
Code of Conduct for all staff
Code of Conduct for Research
Code of Ethics in Teaching
Falsification of Documents – Students
Guidelines for use of ePortfolios
Policy on Quality Learning and Teaching
Statute 10 Student Conduct and Discipline
Student Appeals Policy
Student Complaint Management Policy
8.1 For staff
Human Resources policies (for professional development)
Academic Promotions Policies
Academic Probation Policy – Continuing Staff
Academic Probation Policy – Fixed Term Staff
Academic Performance Review and Planning Program for Academic Staff Policy
Incremental Progression for Academic Staff
Performance Review and Planning Program for Professional Staff