Delegations of Authority Policy & Register

Purpose

The Constitution of the Australian Catholic University enables:

  • The Senators to delegate their powers under the Constitution to Officers of the University - Clause 15.6 provides - The Senators may at any time confer upon any other Senator, any State Chapter or such other Officer of the Company as they select, such of the powers exercisable under the Constitution by the Senators (other than this power of delegation and the power to make Statutes and Regulations under clause 24) for such time as they may think fit and to be exercised for such objects and purposes and upon such terms and with such restrictions as they think expedient. They may at any time revoke, withdraw, alter or vary all or any of such powers. No delegation will prevent the exercise of any power by the Senate.
  • The Senate to appoint and delegate their powers to a committee of the University - Clause 16.1 provides - The Senate may constitute and appoint such committees (at least one-third of which consists of Senators) and may delegate any of their powers (other than this power of delegation and the power to make Statutes and Regulations under clause 24) to such committees as they think fit. The Senate may at any time revoke, withdraw, alter or vary all or any of such powers. No delegation will prevent the exercise of any power by the Senate.
  • The Vice-Chancellor is the chief executive officer of the University - Clause 21.2 provides - The Vice-Chancellor is the chief executive officer of the University and, subject to this Constitution, has such powers and duties as prescribed by the Statutes or, subject to the Statutes, as the Senate determines.

The purpose of the Delegations of Authority Policy and Register is to be the source of the functions which the Senate and the Vice-Chancellor authorise particular officers and bodies of the University to carry out regularly.

The Delegations of Authority Policy and Register set out authorisations conferred by the Senate on officers and bodies of the University and committees of Senate for the purpose of carrying out their functions.

Scope

  • The Delegations of Authority Policy and Register applies to the University and its controlled entities.
  • The Delegations of Authority Policy and Register is not the source of all delegated authority. Register actions may be taken by University staff under implied authority arising from position descriptions, policies, procedures, schedules, guidelines and practices.

Acronyms

Academy Dean
Dean, La Salle Academy for Faith Formation and Religious Education
Ac Reg
Academic Registrar
Assoc Dean
Associate Dean
Assoc Dir D&MP
Associate Director, Development and Major Projects
Assoc Dir Lib
Associate Director, Libraries
Assoc Dir Prop
Associate Director, Properties [all Associate Directors]
Assoc Dir Prop Serv
Associate Director, Properties Services
Assoc Dir SRER
Associate Director, Student Recruitment and External Relations
AVC
Associate Vice-Chancellor
A&RC
Audit and Risk Committee
ARC
Australian Research Council
CD
Campus Dean
COO
Chief Operating Officer
Dean Res
Dean of Research
Dir Exec Ed
Director, Centre for Professional and Executive Education
Dir Finance
Director, Finance
Dir Gov
Director, Governance
DHR
Director, Human Resources
Dir IT
Director, Information Technology
Dir Lib
Director, Libraries
Dir MER
Director, Marketing and External Relations
Dir OPSM
Director, Office Planning and Strategic Management
Dir Prop
Director of Properties
Dir SES
Director, Student Engagement and Services
Exec Dean
Executive Dean
Exec Dir ACUcom
Executive Director, ACUcom
Exec Dir Infra
Executive Director, Infrastructure
Exec Dir Intl
Executive Director, International
DVCR
Deputy Vice-Chancellor Research
DVCSLT
Deputy Vice-Chancellor Students, Learning and Teaching
DVCs
Deputy Vice-Chancellors
GC
General Counsel
HOS
Head of School, including Dean, Thomas More Law School
HDR
Higher Degree Research
HR
Human Resources
ICT
Information Communication and Technology
Mem Exec
Member of the Executive
Mem Sen Exec
Member of the Senior Executive
MM
Media Manager
NHMRC
National Health and Medical Research Council
NME
National Manager, Events
NM Comms
National Manger, Communications
NMDS
National Manger, Digital Strategy
S&FC
Standing and Finance Committee of Senate
VC
Vice-Chancellor and President
WH&S
Workplace Health and Safety

Definitions

Agreement or Contract
includes a document having the effect, when signed or approved, of committing the University to legally binding obligations. This includes a University purchase order or any other document committing the University to legally binding obligations.
Delegate
means an officer or a group of persons (such as a committee) with delegated authority under this document.
Member of the Senior Executive
means the following positions:
  • Vice-Chancellor and President
  • Provost
  • Chief Operating Officer
  • Deputy Vice-Chancellor (Students, Learning and Teaching)
  • Deputy Vice-Chancellor (Research)
Member of the Executive
means the following positions:
  • Associate Vice-Chancellor (Brisbane)
  • Associate Vice-Chancellor (Melbourne)
  • Associate Vice-Chancellor (Sydney)
  • Academy Dean
  • Executive Dean, Education and Arts
  • Executive Dean, Health Sciences
  • Executive Dean, Law and Business
  • Executive Dean, Theology and Philosophy
  • Deputy Provost
  • Director, Centre of Professional and Executive Education
  • Director, Government Policy and Strategy
  • Director, Strategic Projects
  • Director, Institute for Advancing Community Engagement
  • Academic Registrar and Director, Student Administration
  • Director, Libraries
  • Director, Learning and Teaching Centre
  • Director, Office of Student Success
  • Director, Student Engagement and Services
  • Director, Identity and Mission
  • Executive Director, International
  • Director, Marketing and External Relations
  • Director, Student Recruitment and Client Services
  • Director, Planning and Strategic Management
  • Director, Finance
  • Director, Human Resources
  • Executive Director, Infrastructure
  • Executive Director, ACUcom
  • Director, Information Technology
  • Director, Properties
  • Director, Governance
  • General Counsel
  • Chair, Academic Board
Senior Staff Member
means the following positions:
  • Dean, La Salle Academy for Faith Formation and Religious Education
  • Dean of Law, Thomas More Law School
  • Campus Dean (Ballarat)
  • Campus Dean (Canberra)
  • Director, ACUcom
  • Dean of Research
  • Deputy Dean
  • State Head
  • Head of School
  • National Head of School
  • Director Research Institutes
Policies procedures and guidelines
have the meanings set out in the Policy on Policy Development.
University
means the Australian Catholic University, including its controlled entities, any affiliated institution and any educational institution located on University premises.

Principles

  1. A delegation applies to the delegate's position and not to the individual in that position.
  2. Where a delegation is to a body (such as a Committee or a Board), it relates to the body acting as a body, not to individual members of the body.
  3. In exercising a delegation a delegate must comply with: all relevant legislation, the University's Constitution, Rules, Resolutions of Senate; industrial awards and agreements; and the University's policies and procedures.
  4. A delegate must act in accordance with the University's Mission and Code of Conduct, for the purpose delegated and not for any improper purpose.
  5. A delegate must not exercise a delegation that would provide the delegate with any direct or indirect personal benefit, or conflict of interest.   In circumstances where an officer would obtain a personal benefit the conflicted delegate must refer the decision to his or her supervisor and must not exercise the delegated authority.
  6. Where the delegated authority is a 'Member of the Executive' or a 'Member of Senior Executive', approval is sought from the relevant member who is in the delegate's direct reporting line.
  7. A person appointed as a temporary or acting occupant of a position has the authority delegated to the position in which he or she is acting.
  8. A delegate may nominate a sub-delegate under their supervision to exercise a delegation for and on behalf of that delegate only where the Register specifically allows for a nominee. If a delegate in accordance with the delegation register nominates a sub-delegate the delegate remains responsible and accountable for the decision or action. Where nomination is permitted, the nominating officer cannot exercise the same authority in a particular case if the nominee has already exercised it.
  9. A person who has immediate, intermediate or ultimate line management for a delegate may exercise the delegated authority of that delegate.
  10. A delegation that contains the words 'in consultation with', 'on advice from', or 'on recommendation from' means that the delegation should not be exercised until the required consultation, advice or recommendation is received and considered.
  11. A delegate may sign any document to give effect to his or her function or authority, except for legally binding agreements or contracts specifically delegated to others as set out in the Register.

Delegations Register

1. Corporate and Commercial – Delegations of Authority

General

No.FunctionDelegateRelevant Policy
1.1Approve policy, procedures, guidelines and processes for the implementation of University policies in the following areas: Policy on Policy Development, Procedure for Policy Development
Academic matters falling under University Statute 2.5Academic Board
Corporate engagement, advancement, marketing, communication and alumniCOO
FinanceDir Finance, COO
GovernanceDir Gov, COO
Human ResourcesDHR, COO
Information TechnologyCOO
International activitiesExec Dir Intl
LibraryDVSLT
Policies for records capture, release and destruction, including archiving and accessDir Gov, COO
Property and InfrastructureExec Dir Infra, COO
Quality AssuranceCOO
Risk and complianceCOO
Student administrationAcademic Registrar, COO
Student wellbeing and campus lifeDVCSLT

Corporate and Governance

No.FunctionDelegateRelevant Policy
1.2Approve establishment, naming, reorganisation and closure of management portfolios, offices, departments, institutes and university centres; and reorganisation of facultiesVC, Mem Sen Exec nominated by VC 
1.3Approve establishment, naming, reorganisation and closure of centres and units within facultiesVC, Mem Sen Exec nominated by VC 
1.4 Approve establishment or participation in (whether by means of debt, equity contribution of assets or by other means):
  1. Companies (excluding ACU controlled entities) and other entities
  2. Off-shore companies and other entities off-shore
  3. Companies (ACU controlled entities)
  4. Joint ventures including cooperative teaching or research arrangements
  1. Senate on recommendation of VC
  2. Senate on recommendation of  VC
  3. VC
  4. Provost, DVCR
 
1.5Approve business names (including application, renewal and cancellation)VC or COO 
1.6Approve and retain register of Faculty Operational PlansProvost on recommendation of Exec Dean 
1.7Appoint University representatives to outside bodiesVC or Mem Sen Exec (with notification to the VC) 
1.8 Approve amendments to these delegations which are:
  1. minor and do not change substance or effect of the delegations or
  2. consequential on changes to a position title, policy, process or procedure
COO 

Commercial

No.FunctionDelegateRelevant Policy
1.9 Approve private and University consulting for:
  1. Academic Staff
  2. Professional Staff
  3. Member of the Senior Executive
  1. Provost
  2. Mem Sen Exec
  3. VC
Paid Outside Work Policy
1.10
  1. Negotiate scope of work and quantum of agreements for provision of Executive Education Programs up to a total value of $150,000
  2. Approve scope of work and quantum of agreements for provision of Executive Education Programs exceeding a total value of $150,000
  3. Approve legal terms and final form of agreements for provision of Executive Education Programs
  1. Dir Exec Ed
  2. Provost on recommendation of Dir Exec Ed
  3. Provost on advice of GC or nominee appointed by GC

3. Finance  – Delegations of Authority

General

No.FunctionDelegateDelegation LimitRelevant Policy
3.1Approve policies, procedures, guidelines and processes on financeCOO Policy on Policy Development, Procedure for Policy Development
3.2Approve finance forms and authorisation approval processes prescribed for use in accounting procedures Dir Finance Assoc Dir Finance   
3.3Approve annual Operating BudgetSenate  

Own Expenditure

No.FunctionDelegateDelegation LimitRelevant Policy
3.4Delegates must not approve the incurring of or the reimbursement of their own expenditures or advances even if it falls within their delegation limit. Such expenditure must be approved by that person’s immediate supervisorAll delegates  

Standard Expenditure Delegations

No.FunctionDelegateDelegation LimitRelevant Policy
3.5 Approve expenditure and payments not otherwise included elsewhere in the Delegations and not exceeding the amounts indicated for any single transaction, that is, for the total of each individual order or commitment.
This includes the authority to execute contracts on behalf of the University under conditions set out in the Procurement Policy
S&FCUnlimitedProcurement Policy
VC jointly with Chair of S&FC$5,000,000
VC$3,000,000
COO$1,500,000
Provost
Dir Finance
$1,000,000
3.6 Approve expenditure and payments within the delegate’s area of responsibility not otherwise included elsewhere in the Delegations and not exceeding the amounts indicated for any single transaction, that is, for the total of each individual order or commitment. This includes the authority to execute contracts on behalf of the University under conditions set out the Procurement Policy DVCR
DVCSLT
Exec Dir Infra
$1,000,000Procurement Policy
Dir of Prop$250,000 
Mem Exec$150,000Procurement Policy
Senior Staff, Assoc Dir Prop $80,000Procurement Policy
Assoc Dean, Assoc Directors (excluding Assoc Dir Prop), Property Services Manager $30,000 
National Manager, State Facilities Manager $20,000 
Deputy HOS, Manager or Senior Administrative Officer within a Department, Inter Library Loans Coordinator $10,000Position Titles for Professional Staff Policy
Chief Investigator of a research project $5,000 
Administrative Officers $1,000Position Titles for Professional Staff Policy

Banking

No.FunctionDelegateDelegation LimitRelevant Policy
3.7 Open and maintain bank accounts including styles, cheque signatories, signature for international authorisations for electronic transfers, payment and receipting processes, credit card facilities, and provide indemnities required by the bank on behalf of the University COO
Dir Finance
  
3.8 Appoint officers to sign, countersign or endorse instruments required to operate University bank accounts (two signatures must be required for all documents) Dir Finance  

Credit Cards

No.FunctionDelegateDelegation LimitRelevant Policy
3.9 Approve the issue of, and credit limits associated with, corporate credit cards to staff Dir Finance Credit Card Policy

Contracts and purchase orders for goods and services

No.FunctionDelegateDelegation LimitRelevant Policy
3.10Appoint persons to sign contracts, purchase orders and other vouchers used for the supply of goods and services by the UniversityDir Finance  
3.11Sign on behalf of the University contracts not required to be under seal for the provision of services, hire or loan of goods and rental of premises either by the University or procured for the UniversityCOO$500,000 
Dir Finance$250,000

Facilities

No.FunctionDelegateDelegation LimitRelevant Policy
3.12 Determine rates for
  1. facilities hire; and
  2. residential services
  1. COO on recommendation of Dir Prop
  2. DVCSLT
  

Fees and Charges

No.FunctionDelegateDelegation LimitRelevant Policy
3.13Approve annual schedule of tuition fees and associated tuition charges including Executive Education and any subsequent variationsVC on recommendation from Provost and COO  
3.14
  1. Approve sale prices of: Publications;
  2. merchandise; and
  3. fees and charges for other University services and equipment
  1. Provost, DVCR
  2. COO
  3. COO, DVCSLT
  
3.15
  1. Waive or refund domestic student fees
  2. Waive or refund domestic student charges
  1. Ac  Reg, COO or nominee
  2. DVCSLT, Ac Reg, Dir SES
  1. $30,000
  2. $5,000
 
3.16 Discount international student fee in form of scholarship Provost on recommendation of Exec Dir Intl   
3.17 Approve fee refund for full-fee-paying international students:
  1. In accordance with Refund Policy (International Students)
  2. Other approvals
  1. Exec Dir Intl
  2. Provost
 Refund Policy (International Students)
3.18Fees for external examinersProvost or DVCR  
3.19
  1. Apply for VET funding
  2. Oversee processes in relation to VET FEE HELP (VFH)
Ex Dir ACUcom  
3.20Determine rates for fines and penaltiesCOO  
3.21 Determine rates for parking COO  

Grants

No.FunctionDelegateDelegation LimitRelevant Policy
3.22 Accept grants on behalf of the University:
  1. Research grants
  2. Special purpose/grants other than research
  1. DVCR, Dean of Res
  2. Mem Sen Exec
  

Insurance

No.FunctionDelegateDelegation LimitRelevant Policy
3.23Approve Risk Framework, Insurance RenewalA&RC on recommendation of COOUnlimited 

Investment of Funds

No.FunctionDelegateDelegation LimitRelevant Policy
3.24Approve policy on investment of fundsS&FC  
3.25Engage and terminate the use of external fund managersS&FC  
3.26Invest monies of the University, subject to any conditions of a relevant Trust Agreement and S&FC investment policy
  1. COO
  2. Dir Finance
  3. Assoc Dir Finance
  1. $10,000,000
  2. $10,000,000
  3. $7,500,000
 

Loan of equipment

No.FunctionDelegateDelegation LimitRelevant Policy
3.27Authorise the loan of equipment to outside bodies
  1. Mem Exec
  2. Senior Staff
  1. Unlimited
  2. $25,000
 

Payments to staff

No.FunctionDelegateDelegation LimitRelevant Policy
3.28Approve detailed arrangements for the payment of salaries, wages and allowances, including remittance of salary deductions to external organisationsCOO, DHR, Dir Finance, Manager, Remuneration and Benefits$8,000,000 
3.29Approve payment of employer SuperannuationCOO, DHR, Dir Finance, Manager, Remuneration and Benefits$2,000,000 

Payments to deceased person

No.FunctionDelegateDelegation LimitRelevant Policy
3.30Approve payment to a person other than the personal legal representative where an amount is due to a deceased person at the date of death On advice from GC or legal practitioner employed as such by the University any of the following -
  1. COO
  2. Dir Finance
  3. DHR
  1. $1,500,000
  2. $1,000,000
  3. $150,000
 

Petty Cash

No.FunctionDelegateDelegation LimitRelevant Policy
3.31Approve limits for petty cash purchases and reimbursement without receiptDir Finance  

Recoveries and write offs (non-property capital assets)

No.FunctionDelegateDelegation LimitRelevant Policy
3.32Authorise recovery of monies owed to the University by deduction from salaryDir Finance DHR  
3.33Write off assets and debts S&FC
COO
Dir Finance
Unlimited
$100,000
$50,000
 
3.34Write off salary over- payments COO
Dir Finance
$100,000
$50,000
 

Sale, disposal of assets

No.FunctionDelegateDelegation LimitRelevant Policy
3.35Approve the sale, trade-in, cannibalisation, scrapping, disposal by gift or donation or write off of assets of specified written down valueS&FCUnlimitedPurchasing Policy
Vice-Chancellor$3,000,000 
COO$1,500,000 
Dir Finance$1,000,000 
Member of the Executive$5,000 

Student Loans

No.FunctionDelegateDelegation LimitRelevant Policy
3.36Approve student loans in accordance with applicable policy and procedureDVCSLT$100,000 

Travel

No.FunctionDelegateDelegation LimitRelevant Policy
3.37Approve overseas travel requests for their areas of responsibility (subject to relevant policies and procedures)DVCSLT Travel Policy
3.38Approve domestic travel requests for their areas of responsibility (subject to relevant policies and procedures) Senior Staff
Manager of Unit/Department
 Travel Policy

Collections

No.FunctionDelegateDelegation LimitRelevant Policy
3.39Approve expenditure and payments for the purpose of Library acquisitions within approved budgetDir Lib$250,000 
Assoc Dir Lib $80,000 
Library Manager - Resources Services$80,000 
Senior Librarian - Electronic Resources$80,000 
Acquisitions Officer$10,000

4. Property – Delegations of Authority

Note: In this section, unless otherwise indicated, there is a distinction between:

  1. authority to approve (including negotiate) the contents of a document; and
  2. authority to execute a document.

Authority to approve a document is determined by the delegations identified in this section. Authority to execute a document on behalf of the University as a corporate body is governed by section 127 of the Corporations Act 2001 (Cth) and the Power of Attorney dated 28 October 2014 (BK 4677 No 305 Registered 4 November 2014 in New South Wales).

If, upon advice of General Counsel or a legal practitioner employed as such or engaged by the University, execution of any document under the Corporations Act or the Power of Attorney is not required, authority to execute a document shall lie with the delegate authorised to negotiate and/or approve the relevant document.

General

No.FunctionDelegateDelegation LimitRelevant Policy
4.1Approve policies, procedures, guidelines and processes in relation to property and asset managementCOO Policy on Policy Development, Procedure for Policy Development
4.2Approve the disposing of University real property or any interest in real property
  1. S&F
  2. VC
  1. $10,000,000
  2. $3,000,000
 
4.3Approve the acquisition and transfer of real property including associated transaction costs/td>
  1. S&F
  2. VC
  3. COO
  1. $50,000,000
  2. $3,000,000
  3. $1,500,000
 
4.4Negotiate and approve conditions of a contract in relation to land acquisition, sale or development which has previously been approved by S&FC or Senate VC
COO
Exec Dir Infra
Dir Prop
  
4.5Approve agreements, arrangements, contracts, plans or any other documents, consequential to an acquisition or disposal of land approved by S&F or Senate VC
COO
  
4.6Approve any document creating or effecting an approved positive or restrictive covenant, easement, mortgage or charge or effecting a subdivision of University land VC VC
COO
  
4.7
  1. Approve and execute Development Applications, owner's consents to Development Applications
  2. Approve designs with respect to any approved capital, facilities or overhead works or services
  1. COO, Dir Prop
  2. COO, Exec Dir Infra
  
4.8 Approve a lease or licence of 6 months or more, over non-University premises where rent payments over the total lease or licence term:
  1. Exceed $10,000,000
  2. Do not exceed $10,000,000
  3. Do not exceed $5,000,000

(In this section, ‘rent receipts’ means the first year's rental income amount multiplied by the number of years of the term, excluding option periods)

  1. S&FC
  2. VC
  3. COO
  
4.9 Approve a lease or licence of 6 months or more, over non-University premises where rent payments over the total lease or licence term:
  1. Exceed $10,000,000
  2. Do not exceed $10,000,000
  3. Do not exceed $5,000,000

(In this section ‘rent payments’ means the first year's rental amount multiplied by the number of years of the term, excluding option periods)

  1. S&FC
  2. VC
  3. COO
  
4.10Approve any documents in relation to:
  1. Vacating a premises leased by the University
  2. Vacating a premises owned by the University for the purpose of a third party entering into a lease of the premises
  3. Requiring a third party tenant to vacate a property owned by the University
COO  

Capital Projects

No.FunctionDelegateDelegation LimitRelevant Policy
4.11Approve capital projects within the Infrastructure Master Plan including the annual maintenance plan
  1. Senate
  2. S&F
  1. Unlimited
  2. $50,000,000
 
4.12

Approve and execute contracts and purchase orders within project budget approved by Senate or S&F

Approve expenditure and payments in relation to property not exceeding the amounts indicated for any single transaction; that is, for the total of each individual order or contract amount.

  1. VC, COO
  2. Ex Dir Infra, Dir Prop
  3. Assoc Dir D&MP
  4. Senior Project Manager for the relevant project as nominated by Dir Prop
  1. $10,000,000
  2. $2,000,000
  3. $200,000
  4. $100,000
 
4.13Approve and execute contracts and purchase orders within Directorate approved budget and substantive area of delegated responsibility
  1. COO
  2. Dir Prop
  3. Assoc Dir D&MP
  4. Senior Project Manager for the relevant project as nominated by Dir Prop
  1. $1,500,000
  2. $250,000
  3. $80,000
  4. $20,000
 

Strata Management

No.FunctionDelegateDelegation LimitRelevant Policy
4.14 Exercise the powers and functions of the Corporation at a meeting of the Owners Corporation or Executive Committee of any property in which the University has a strata title interest COO
Dir Prop
  
4.15 Represent the University at a meeting of the Owners Corporation or Executive Committee of any property in which the University has a strata title interest subject to any written directions provided by the relevant delegate identified in section 4.14 Dir Prop
Real Estate Manager
  

Facilities Management

No.FunctionDelegateDelegation LimitRelevant Policy
4.16Approve and execute contracts and purchase orders in accordance with approved facilities or maintenance plan
  1. COO
  2. Dir Prop
  3. Assoc Dir Prop Serv
  4. Senior Project Manager for the relevant project as nominated by Dir Prop
  1. $1,000,000
  2. $250,000
  3. $80,000
  4. $20,000

5. Information Technology – Delegations of Authority

Policy

No.FunctionDelegatePolicy relevant to this function
5.1Approve policies, procedures, guidelines and processes in relation to Information TechnologyExec Dir Infra upon recommendation from Dir ITPolicy on Policy Development, Procedure for Policy Development

Infrastructure

No.FunctionDelegatePolicy relevant to this function
5.2Design, provide, maintain, upgrade and modify digital campus networks and approve or deny device attachments and network interconnectionsDir IT 
5.3Approve or deny changes to information Systems Management frameworkCOO upon recommendation from Dir IT 
5.4Approve electronic interfaces to enterprise production systemsDir IT upon recommendation of the business system owner 
5.5Develop and implement an IT business continuity plan incorporating measures for disaster avoidance and recoveryExec Dir Infra upon recommendation from Dir IT 
5.6Approve digital certificates and domain name registrationsDir IT 

Information Security

No.FunctionDelegatePolicy relevant to this function
5.7Take necessary action to assure continuity and security of the digital campusDir IT 
5.8Approve commissioning and operation of outsourced and cloud- sourced servicesCOO upon recommendation from Dir IT 
5.9Authorise action in relation to information security requests in the context of the urgent procedures that protects computing and information systemsDir IT, DHR, GC,DVCSLT, Academic Registrar in combination or alone, depending on the nature of the incidentInformation Security Policy
5.10Restrict email, network or software application threats and malwareDir IT

6. Human Resources – Delegations of Authority

Policy

No.FunctionDelegatePolicy relevant to this function
6.1Approve policies, procedures, guidelines and processes in relation to Human ResourcesDHR, COOPolicy on Policy Development, Procedure for Policy Development

Own Recommendation

No.FunctionDelegatePolicy relevant to this function
6.2A delegate may not approve where he/she is the recommending University Officer. Member of the Senior Executive are exceptions.All Delegates 

Recruitment and Appointment

No.FunctionDelegatePolicy relevant to this function
Decision to recruitApproval of appointment
6.3Vice ChancellorSenateSenateSenior Staff Remuneration and Position Title Policy
6.4Senior Executive (excl VC)Chancellor or Pro Chancellor on recommendation of VCVCSenior Staff Remuneration and Position Title Policy
6.5Member of ExecutiveVCMem Sen ExecSenior Staff Remuneration and Position Title Policy
6.6Continuing and Fixed-term (including further appointments):   Recruitment and Selection Policy
Employment of Fixed- Term Staff Policy
Senior Staff Remuneration and Position Title Policy
Related: Expressions of Interest (EOI) Policy
Academic Levels A to DLevels A to D Mem Sen ExecLevels A to D Mem Sen Exec
Academic Level E Level E
Mem Sen Exec
Level E
Mem Sen Exec
Professional Staff HEW 1 to 9 HEW 1 to 9
Mem Sen Exec
HEW 1 to 9
Mem Sen Exec
Senior Staff above HEW 9Mem Sen ExecMem Sen Exec
Other StaffMem Sen ExecMem Sen Exec
6.7Casual staff (excluding sessional staff)Mem Exec or nomineeNominated Supervisor with notification to Mem ExecEmployment of Casual Staff Policy
6.8Sessional staffNominated Supervisor with notification to relevant Mem Exec or Senior StaffMem Exec or nominee, or relevant Senior StaffEmployment of Sessional Academic Staff Policy
6.9Temporary agency/contract staff
  1. Use of a University preferred supplier
  2. Other supplier
Mem Sen Exec
  1. Mem Exec
  2. Mem Sen Exec
Mem Exec
  1. Mem Sen Exec
  2. Mem Sen Exec
 
6.10Placement arising from redeployment or redundancyMem Sen Exec on recommendation of Mem ExecMem Sen Exec on recommendation of Mem ExecRedeployment, Redundancy and Voluntary Early Retirement Related: Income Maintenance Policy
6.11Non standard appointment (outside of normal provisions)Mem Sen Exec with advice from HRRecruitment and Selection Policy
6.12Mandate to teach theological subjectsVC with communication from the relevant ecclesiastical authority 
6.13Employer sponsorship for appointment of overseas staff including Employer Nomination Scheme, Temporary Business Long Stay and Visiting Academic DHR or nominee makes the employer application for sponsorship appointmentAppointment of Overseas Staff Policy
6.14 Travel expenses and relocation allowance associated with appointment to the University
  1. International
  2. National within limits set under TRE Policy
  3. National outside limits set under TRE Policy
  1. Mem Sen Exec on advice from HR
  2. Nominated Supervisor with notification to the Mem Exec and on advice from HR
  3. Mem Sen Exec on advice from HR  Travel and Relocation Expenses Policy
Travel and Relocation Expenses Policy
6.15 Secondments
  1. Internal
  2. External
  1. Mem Exec
  2. Mem Sen Exec on advice from HR
Internal Secondment Policy; External Secondment Policy
6.16 Staff transfers
  1. Academic Level E and above HEW 9
  2. Other staff
    1. Within organisational unit
    2. Between organisational units
  1. Mem Sen Exec
    1. Mem Exec
    2. Mem Sen Exec
Staff Transfers Policy
6.17 Academic Promotion
  1. Academic Levels B and C
  2. Academic Levels D and E
  1. Provost
  2. VC
Academic Promotions Policy
6.18Letters of offerDHR or nomineeAppointment of Staff Policy

Assignments and Acting Appointments

No.FunctionDelegatePolicy relevant to this function
6.19 Academic Assignments:
  1. Deputy Dean
  2. Assoc Dean
  3. National Head of School
  4. State Head of School
  5. Deputy Head of School
  6. Other responsibilities within a School
  7. Other responsibilities within an Academy
  8. Other responsibilities within a Research Institute
  1. Provost
  2. Provost
  3. Provost
  4. Exec Dean
  5. Exec Dean
  6. Exec Dean
  7. Academy Dean
  8. DVCR
Higher Duties Allowance for Academic Staff Policy
6.20Acting Vice-Chancellor > 4 weeks Acting Vice-Chancellor < 4 weeks Senate
Vice-Chancellor
Senior Staff Leave and Associated Arrangements Policy
6.21Acting Provost, Deputy Vice- Chancellors, Chief Operating Officer, AVC or Campus DeanVice-ChancellorSenior Staff Leave and Associated Arrangements Policy
6.22Acting Member of the ExecutiveMem Sen ExecSenior Staff Leave and Associated Arrangements Policy
6.23 Acting Academic managers
  1. Deputy Dean/Assoc Dean/Academy Deputy Dean
    Up to 6 months > 6 months
  2. National Head of School
    Up to 6 months > 6 months
  3. State Head of School/Deputy Head of School
    Up to 6 months > 6 months
  4. Deputy Head of Academy/ Academy Deputy Dean
    Up to 6 months > 6 months
  1. Exec Dean
    Provost
  2. Exec Dean
    Provost
  3. National HOS Exec Dean
  4. Academy Dean
    Provost
Higher Duties Allowance for Academic Staff Policy
6.24Professional Staff acting appointmentMem ExecHigher Duties Allowance for Professional Staff Policy

Employment Related Payments and Working Arrangements

No.FunctionDelegatePolicy relevant to this function
6.25Payment of salary loading (capped at 20%)Mem Sen Exec with advice from DHR or nomineeSalary Flexibility Policy
6.26Payment of timesheets for casual staff (hours worked)Nominated SupervisorEmployment of Casual Staff Policy
6.27Payment of motor vehicle expensesNominated SupervisorReimbursement of Actual Expenses Policy
6.28 Shiftwork for Professional Staff
  1. Introduction of shiftwork arrangement
  2. Payment of shift allowance
  1. Mem Exec
  2. Nominated Supervisor
Shiftwork for Professional Staff Policy Related: Flexible Working Arrangements Policy
6.29 Overtime for Professional Staff
  1. Prior approval to direct staff to undertake overtime
  2. Time in lieu
  3. Payment including meal allowance
  1. Mem Exec
  2. Nominated Supervisor
  3. Nominated Supervisor
Overtime for Professional Staff Policy
6.30 On-Call Arrangements for Professional Staff
  1. Prior approval of on-call arrangements
  2. Payment of overtime for on-call staff required to return to the University
  1. Mem Exec
  2. Nominated Supervisor
On-Call Arrangements for Professional Staff Policy
6.31
  1. Flexible Work Arrangements for Professional Staff
  2. Payment of excess accumulated time credits
  1. Nominated Supervisor
  2. Mem Exec
Flexible Working Arrangements Policy
6.32 Paid
  1. Inside Work
  2. Outside Work
  1. Mem Exec
  2. Mem Exec
Paid Outside Work Policy
Paid Inside Work Policy
6.33 Variations to employment fraction
  1. Up to six weeks
  2. Greater than six weeks
  1. Nominated Supervisor
  2. Mem Exec
Flexible Working Arrangements Policy
6.34Incremental Progression (until common incremental progression date approved and implemented)Nominated SupervisorIncremental Progression for Academic Staff Policy; Incremental Progression for Professional Staff Policy
6.35Authority to direct a staff member to attend a medical examination in association with ill-healthDHR or nomineePersonal/Carer's Leave Policy; Separation from ACU for Medical Reasons Policy
6.36Approval of Position Classification RequestMember ExecPosition Classification for Professional Staff Policy

Leave

No.FunctionDelegatePolicy relevant to this function
6.37 Parental Leave
  1. Associated with the birth or an infant or adoption of a pre-school age child
  2. Foster parent leave
  3. For staff unattached from substantive position
  1. Nominated Supervisor
  2. Nominated Supervisor
  3. DHR or nominee Parental Leave Policy
Parental Leave Policy
Related: Management of Staff Unattached from Substantive Position Policy
6.38 Leave Without Pay
  1. Up to 12 months
  2. Over 12 months
  1. Mem Exec
  2. Mem Sen Exec in consultation with HR on a case by case basis
Leave Without Pay Policy
Related: Management of Staff Unattached from Substantive Position Policy
6.39Extraordinary leaveMem Sen Exec on advice from DHRExtraordinary Leave Policy
6.40All other leaveNominated SupervisorRecreational Leave Policy; Australian Defence Force Reserves Leave Policy; Community Service Leave Policy; Living Organ Donors Leave; Long Service Leave Policy; Support for Victims of Family or Domestic Violence Policy; Trade Union Training Leave Policy
6.41Instruction to clear annual leave or long service leaveNominated SupervisorRecreational Leave Policy; Long Service Leave Policy
6.42Continue annual leave accrual above 40 daysMem Exec following advice from DHR or nomineeRecreational Leave Policy

Managing for Performance

No.FunctionDelegatePolicy relevant to this function
6.43 Probation – Confirmation of Employment
  1. Continuing Academic Staff
  2. Fixed-Term Academic Staff
  3. Professional Staff
  1. Mem Sen Exec
  2. Mem Exec
  3. Mem Exec
Probation for Continuing Academic Staff Policy; Probation for Fixed- Term Academic Staff Policy; Probation for Professional Staff Policy
6.44Performance Review and Planning process/Academic Career Planning and Review or equivalentNominated Supervisor with notification to Mem ExecPerformance Review and Planning Program for Academic Staff; Performance Review and Planning Program for Professional Staff; Related: Managing Unsatisfactory Performance Policy; relevant Probation Policy, Classification Standards for Academic and Professional Staff Policy
6.45Professional development course approvalNominated SupervisorProfessional Learning for Academic Staff Policy; Professional Development for Professional Staff Policy
6.46Study time and/or financial assistanceNominated Supervisor with notification to the Mem ExecStudy Support for Academic Staff Policy; Study Support for Professional Staff Policy

Separation from Employment

No.FunctionDelegatePolicy relevant to this function
6.47 Resignation or retirement:
  1. In accordance with conditions of appointment
  2. Contrary to conditions of appointment
  1. Mem Exec
  2. Mem Exec with advice from DHR or nominee
Notice of Resignation or Retirement Policy
6.48 Dismissal, termination or suspension:
  1. Executive Staff
  2. All other staff
  3. In the case of suspension with pay
  1. VC with advice to Senate
  2. VC
  3. VC
Misconduct and Serious Misconduct Policy
6.49Termination during probationVC through relevant Mem Exec with advice from DHR or nomineeProbation for Continuing Academic Staff Policy; Probation for Professional Staff Policy; Probation for Fixed-Term Academic Staff Policy
6.50Termination during minimum employment periodVC through relevant Mem Exec with advice from DHR or nomineeMinimum Employment Period Policy
6.51Termination due to ill-healthMem Sen Exec with advice from DHR or nomineeSeparation from ACU for Medical Reasons Policy
6.52Redundancy, authority to declare a position surplus to University requirementsVC with advice from DHR or nomineeRedeployment, Redundancy and Voluntary Early Retirement Policy; Change Management Policy

Working with children and vulnerable persons

No.FunctionDelegatePolicy relevant to this function
6.53
  1. Staff working with children and vulnerable persons check
  2. Students working with children and vulnerable persons check
  3. Students in clinical placements children and vulnerable persons check
  1. DHR or nominee
  2. Mem Exec or nominee
  3. Mem Exec or nominee
 

Police checks

No.FunctionDelegatePolicy relevant to this function
6.54Police checks for staff working in specific rolesDHR or Dir Finance or their respective nominees

7. Academic and Student Matters – Delegations of Authority

General

No.FunctionDelegatePolicy relevant to this function
7.1Approve policies, procedures, guidelines and processes, on academic mattersAcademic Board, or the Chair of Academic Board (where Academic Board is unable to exercise the Function for whatever reason), on recommendation of Academic Administrative Committee, Courses and Academic Quality Committee, University Learning and Teaching Committee, University Research Committee or Standards and Compliance CommitteePolicy on Policy Development, Procedure for Policy Development
7.2Approve academic calendar for each yearAcademic Board on recommendation of Academic Administrative CommitteePolicy on the Construction and Application of the Common Academic Calendar
7.3Award coursework degrees, associate degrees, diplomas and certificatesSenate on recommendation of Chair of Academic BoardStatute 6: Admission to Degrees Conferral and Graduation Policy

Academic Award Course Offerings

No.FunctionDelegatePolicy relevant to this function
7.4Approve establishment of a degree, diploma, certificate or other award course, or non-award course, including approve program and course rules and academic requirements, to be offered by ACU or by a third party providerSenate, on recommendation of Academic Board or the Chair of Academic Board (where Academic Board is unable to make the recommendation for whatever reason)Policy on Course Approval, Amendment and Review (Award Courses); Policy on Educational Partnerships
7.5Approve discontinuation or suspension of a degree, diploma, certificate or other award course, or non-award course, offered by ACU or by a third party providerAcademic Board, or the Chair of Academic Board (where Academic Board is unable to exercise the Function for whatever reason), on recommendation from Courses and Academic Quality CommitteePolicy on Course Approval, Amendment and Review (Award Courses); Policy on Educational Partnerships
7.6Approve changes to a degree, diploma, certificate or other award course or non-award courseAcademic Board, or the Chair of Academic Board (where Academic Board is unable to exercise the Function for whatever reason), on recommendation from Courses and Academic Quality Committee or the relevant Faculty BoardPolicy on Course Approval, Amendment and Review (Award Courses)
7.7Approve Admission Rules requirements for degree, diploma, certificate or other award course or non-award courseAcademic Board, or the Chair of Academic Board (where Academic Board is unable to exercise the Function for whatever reason), on recommendation from Courses and Academic Quality CommitteePolicy on Course Approval, Amendment and Review (Award Courses)

Student Admissions

No.FunctionDelegatePolicy relevant to this function
7.8 Approve admission of:
  1. Domestic coursework students
  2. International coursework students
  3. HDR Domestic students
  4. HDR International Students
  1. Ac Reg
  2. Exec Dir Intl
  3. Dean Res on recommendation of relevant Exec Dean
  4. Dean Res on recommendation of relevant Exec Dean and Exec Dir Intl
Coursework: Admission to Coursework Programs Policy
HDR: Research and Professional Doctorate Degree Regulations

Student Enrolment and Progression

No.FunctionDelegatePolicy relevant to this function
7.9 Approve annual enrolment load planning for
  1. Domestic coursework students
  2. International coursework students
  3. Domestic and International HDR students
  1. Provost
  2. Provost
  3. Provost
 
7.10Determine minimum rate of progress in a program of studyAcademic Board on recommendation of Courses and Academic Quality Committee and/or Academic Administrative Committee Policy on Course Approval, Amendment and Review (Award Courses);
Academic Regulations
7.11 Approve recognition of prior learning, advanced standing and credit transfer
  1. Coursework students
  2. HDR students
  1. Faculties
  2. Dean Res
Academic Regulations;
Policy on Recognition of Prior Learning
7.12 Determine that the requirements for a degree have been satisfied
  1. Course work students
  2. HDR students
  1. Ac Reg on recommendation of Faculties
  2. Dean Res
Academic Regulations
Conferral and Graduation Policy
7.13Terminate candidature of a coursework student for failure to progressExec Dean on recommendation of HOSAcademic Regulations
7.14 Cancel enrolment due to non-payment of fees
  1. Course work students
  2. HDR students
  1. Ac Reg or nominee
  2. Dean Res
Academic Regulations

Assessment

No.FunctionDelegatePolicy relevant to this function
7.15Determine whether a student has experienced a serious and unavoidable disruption to studies, for the purpose of granting special considerationLecturer in Charge of Course or Course Coordinator Guidelines - Application for Special Consideration;
Assessment Policy
7.16Approve final grade for a unit of studyHOSAssessment Policy

Prizes, Awards and Scholarships

No.FunctionDelegatePolicy relevant to this function
7.17Determine the requirements for the award of a University MedalAcademic Board on recommendation of the University Medals CommitteePolicy on the Awarding of University Medals for Academic Achievement
7.18Approve the award of a University Medal within the requirementsAcademic Board on recommendation of the University Medals CommitteePolicy on the Awarding of University Medals for Academic Achievement
7.19 Determine conditions for bursaries, scholarships, fellowships and prizes for
  1. Course work students
  2. HDR students
  1. Ac Reg
  2. DVCR
General Rules Governing the Award of University Scholarships, Bursaries and Faculty Prizes

Student Appeals and Complaints

No.FunctionDelegatePolicy relevant to this function
7.20Consider and determine an appealResponsible officers pursuant to the Policy on Student Appeals University Appeals Committee Policy on Student Appeals;
Procedures for Student Appeals
7.21 Consider and resolve a complaint:
  1. Academic matters relating to a Faculty or School
  2. Non-academic matters
  3. Student complaint regarding conduct of another student
Responsible officers pursuant to the Student Complaint Management PolicyStudent Complaint Management Policy

Student Misconduct

No.FunctionDelegatePolicy relevant to this function
7.22Breaches of Academic HonestyPursuant to the Academic Honesty Policy Academic Honesty Policy:
Procedures for dealing with breaches of Academic Honesty
7.23Student MisconductAs prescribed by the Student Conduct and Discipline PolicyStudent Conduct and Discipline Policy

8. Research and Higher Degree Research Administration – Delegations of Authority

Policy

No.FunctionDelegatePolicy relevant to this function
8.1Approve policies, procedures, guidelines and processes on researchAcademic Board, or the Chair of Academic Board (where Academic Board is unable to exercise the Function for whatever reason), on recommendation of University Research CommitteePolicy on Policy Development, Procedures for Policy Development
8.2Approve policies, procedures, guidelines and processes on higher degree research administrationDVCRPolicy on Policy Development, Procedures for Policy Development

Research Administration

No.FunctionDelegatePolicy relevant to this function
8.3Establish and dis-establish University Research Centres and InstitutesSenate on recommendation of VC and DVCR
8.4Approve submission of Commonwealth Government reports in relation to research and higher degree researchVC on advice from DVCR or COO

Research Agreements

No.FunctionDelegatePolicy relevant to this function
8.5 Approve participation in research arrangements that involve
  1. Establishment of an ACU controlled entity
  2. ACU involvement in an incorporated or other entity with other parties
  1. Senate on advice of DVCR/VC
  2. Senate on advice of DVCR/VC
8.6 Approve research and higher degree research agreements with commercial and non-commercial partners that:
  1. Involve an off-shore partner
  2. Are funded by ACU (including monetary and/or other ACU resources including staff time)
  3. International and domestic PhD arrangements, including cotutelle and joint PhD
  1. DVCR in consultation with Exec Dir Intl
  2. VC on recommendation of DVCR
  3. DVCR - up to $1million
    Exec Dir Intl - on recommendation from DVCR or relevant Exec Dean
Policy on Joint Doctoral (Cotutelle) Agreements
8.7Approve research and higher degree research agreements funded by, or with contributions from, the ARC or NHMRCDVCR
8.8Approve agreements granting any right in intellectual propertyDVCR, Dean Res
8.9Approve agreements or any other arrangements (including a Deed of Settlement arising out of a dispute) varying or revoking any right in intellectual propertyDVCR, COO

Research Applications

No.FunctionDelegatePolicy relevant to this function
8.10 Approve submission of research grant applications and tender submissions that involve
  1. Funding from University sources
  2. In kind contribution
  1. DVCR on recommendation from Dean Res
  2. DVCR on recommendation from Dean Res
8.11Approve participation in clinical trialsDVCR on recommendation of relevant Exec Dean/Dean Res
8.12Approve applications for registration, alienation, maintenance and prosecution (including abandonment) of intellectual propertyDVCR

Higher Degree Research

No.FunctionDelegatePolicy relevant to this function
8.13Appoint a Principal Supervisor and at least one other Supervisor to an HDR studentDean Res in consultation with Exec DeanHigher Degree Supervision Policy
8.14Award Research Higher DegreeSenate on recommendation of Academic Board Statute 6: Admission to Degrees
Conferral and Graduation Policy
8.15Terminate candidature of a Higher Degree Research studentDVCR on recommendation of Dean ResResearch and Professional Doctorate Degree Regulations

Research Scholarships

No.FunctionDelegatePolicy relevant to this function
8.16 Approve allocation of
  1. Internal HDR scholarship
  2. External HDR scholarship -funded or co-funded
  1. DVCR
  2. DVCR
8.17Submit HDR report to external scholarship funding agenciesDVCR /Dean of Research

Internal Research Funding

No.FunctionDelegatePolicy relevant to this function
8.18Approve central University funding for a research activityDVCR

Research Ethics

No.FunctionDelegatePolicy relevant to this function
8.19Approve conduct of research involving humansChair of HREC

Staff Research

No.FunctionDelegatePolicy relevant to this function
8.20Research Support ProgramDVCR
8.21 Approve private and University Consulting for
  1. Academic Staff
  2. Professional Staff
  3. Mem Sen Exec
  1. Provost
  2. Mem Sen Exec
  3. VC
Paid Outside Work Policy

9. Educational, Academic and International Agreements – Delegations of Authority

Memoranda of Understanding and Third Party Agreements

No.FunctionDelegatePolicy relevant to this function
9.1
  1. Negotiate,
  2. approve and enter into, and
  3. terminate,
a mutual benefit type memorandum of understanding (or similar document) with another educational institution or other non-commercial entity without specific financial commitment
  1. VC, Provost, DVCR, AVC, Exec Dir Intl, Executive Dean
  2. VC, Provost, DVCR
  3. VC, Provost, DVCR on recommendation of relevant Exec Dean
Policy on Educational Partnerships; Policy on Joint Doctoral (Cotutelle) Agreements; Policy on Joint Awards Between ACU and Other Institutions
9.2
  1. Negotiate,
  2. approve and enter into, and
  3. terminate,
an agreement (commercial or non-commercial) with another educational institution or other non-commercial entity pursuant to an existing MOU or agreement
  1. VC, Provost, DVCR, AVC, Exec Dir Intl
  2. VC, Provost, DVCR
  3. VC, Provost, DVCR on recommendation of relevant Exec Dean
Policy on Educational Partnerships

Articulation Agreements

No.FunctionDelegatePolicy relevant to this function
9.3Enter into an articulation agreement with another educational institutionVC, Provost on recommendation of relevant Exec Dean, DVCR, Exec Dir Intl (for international education institutions) or Deputy Provost 
9.4Approve the terms and conditions under which affiliated educational, research, or support organisations gain access to the facilities or services of the UniversityProvost, DVCR, DVCSLT, COO, AVCTimetabling Policy and Procedures

Student Placement Agreements

No.FunctionDelegatePolicy relevant to this function
9.5Approve and enter into an agreement with an external organisation for the purposes of providing clinical or other experience for students as a part of their courseProvost, Exec Dean, DVCR 
9.6Approve and enter into student placement agreementsExec Dean, HOS 

International

No.FunctionDelegatePolicy relevant to this function
9.7Approve and enter into academic agreements with educational providers with respect to admission of international students to the UniversityExec Dir Intl on recommendation of relevant Exec DeanPolicy on Educational Partnerships
9.8Approve and enter into agreements with overseas agents with respect to international student recruitment activities or other overseas agency arrangementExec Dir Intl 

Other

No.FunctionDelegatePolicy relevant to this function
9.9Enter into any agreement or contract not covered elsewhere in this documentOn advice of GCSee also 2.8 (Legal - entering into contracts)

10. International – Delegations of Authority

General

No.FunctionDelegatePolicy relevant to this function
10.1Approve appointment of international education agentsExec Dir Intl 
10.2Approve commission structuresExec Dir Intl with Dir Finance 
10.3Approve establishment of off-shore agenciesProvost on recommendation of Exec Dir Intl 
10.4Approve appointment of transnational education provider Provost on recommendation of Exec Dir International and relevant Exec Dean 

Student Exchange

No.FunctionDelegatePolicy relevant to this function
10.5Approve Student Exchange and Study Abroad agreementsExec Dir Intl

11. Library and Collections  – Delegations of Authority

Library

No.FunctionDelegatePolicy relevant to this function
11.1Approve policies in relation to the LibraryDVCSLTPolicy on Policy Development, Policy on Policy Development Procedure
11.2Approve policies, procedures, guidelines and processes in relation to LibraryDir, Lib 
11.3Suspend or exclude a student from the Library or impose a fine or both for a breach of Library policies, procedures, guidelines, rules or processesDir, Lib 

Collections

No.FunctionDelegatePolicy relevant to this function
11.4Approve the establishment or disestablishment of a museum or collectionDVCSLT 
11.5Approve policies, procedures, guidelines and processes in relation to collectionsDVCSLT 

Artwork

No.FunctionDelegatePolicy relevant to this function
11.6Approve the establishment or disestablishment of an artwork collectionVC 
11.7Approve policies, procedures guidelines and processes in relation to collectionsCOO

12. Marketing, Fundraising, Alumni and Communication – Delegations of Authority

Policy

No.FunctionDelegateDelegation LimitRelevant Policy
12.1Approve policies, procedures, guidelines and processes in relation to corporate engagement and advancement, marketing, alumni and communicationsCOO Policy on Policy Development, Procedure for Policy Development

Marketing and Branding

No.FunctionDelegateDelegation LimitRelevant Policy
12.2Approve style of University name and logoSenate on recommendation of VC  
12.3Approve University brandSenate on recommendation of VC Brand Guidelines
12.4Approve use of University logo or other indicia by other parties in third party agreements (commercial or non-commercial)VC or COO Brand Guidelines
12.5Approve applications for assignment of trademarks (including cancellation)VC or COO Brand Guidelines
12.6Approve other dealings in trademarks (including renewals)VC or COO Brand Guidelines
12.7 Approve marketing campaigns at:
  1. University level
  2. Faculty level
  3. Staff Recruitment
  1. COO in consultation with Mem Sen Exec
  2. Dir MER in consultation with Exec Dean
  3. DHR or nominee in consultation with Mem Exec
  

Fundraising, Donations and Bequests

No.FunctionDelegateDelegation LimitRelevant Policy
12.8Approve naming rights for University ChairVC with approval of Senate  
12.9Approve establishment and disestablishment of foundationsVC  
12.10 Approve acceptance of gifts and bequests
  1. S&FC
  2. VC
  3. COO
  4. Dir MER
  1. Unlimited
  2. $3,000,000
  3. $1,500,000
  4. $150,000
 
12.11Approve acceptance of funding for scholarships and awards, including HDR scholarships and prizesCOO on recommendation of relevant Exec Dean in consultation with Dir MER> $20,000 
Dir MER or Exec Dean in consultation with Dir MER< $20,000
12.12 Approve fundraising campaigns and initiatives
  1. University-wide
  2. Faculties and other units
  1. COO in consultation with Mem Sen Exec
  2. Dir MER in consultation with Exec Dean
  

Alumni

No.FunctionDelegateDelegation LimitRelevant Policy
12.13Approve alumni-related University activitiesAssoc Dir SRER in consultation with Dir MER and relevant Exec Deans  

Communication

No.FunctionDelegateDelegation LimitRelevant Policy
12.14Approve inclusion in ACU announcements and other ACU broadcastRelevant Mem Exec and/or Dir MER  
12.15Approve media releaseRelevant Mem Sen Exec and/or Dir MER  
12.16Approve content for corporate pages of ACU websiteDir MER  
12.17 Approve sponsorship agreements and arrangements
  1. S&FC
  2. VC
  3. COO
  4. Dir MER
  1. Unlimited
  2. $500,000
  3. $150,000
  4. $150,000

Related Policies, Procedures, Guidelines and Local Protocols

As specified in the Delegations of Authority Policy and Register.