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Deferred Examinations
Important Information About Deferred Examinations
When the Deferred Examinations are Held
How to Apply for Deferred Examination/s
When and How Students will be Notified
Criteria for Deferred Examination Applications
What to do if You Miss Your Deferred Examination/s
Important Information About Deferred Examinations
Please be aware that if you sit a deferred examination it may take up to four weeks after the exam for results to be processed. As a consequence applications for admission to other universities, or to transfer to another ACU National course may be disadvantaged.
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When the Deferred Examinations are Held
Deferred examinations are conducted approximately three weeks after the end of the central examination period. Refer to Key Dates - Examinations.
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How to Apply for Deferred Examination/s
To apply for deferred examination/s, you must submit a Deferred Examination Application (DE) form to the Student Centre no later than 5 working days after the scheduled examination/s.
You must attach original supporting documentation (eg medical certificate, statutory declaration). The supporting documentation must relate specifically to the day your examination was scheduled.
If you apply for a deferred examination on medical grounds, you are required to submit a Medical Certificate with your Deferred Examination (DE) Application.
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When and How Students will be Notified
Students who have submitted their applications by the due date will be notified of the outcome of their application no later than 10 working days prior to the commencement of the Deferred Examination period. Notification will be provided to the student via letter. If you have not received notification of the outcome of your Deferred Examination application by that time, please contact the Timetabling, Examinations & Results (TE&R) Section immediately.
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Criteria for Deferred Examination Applications
Examples of acceptable grounds for application for a deferred examination and of appropriate documentary evidence include the following:
| Circumstance | Required documentary evidence |
| Illness of the student. | A medical certificate1, certifying that the student received medical attention at or before the scheduled time of the examination and that the illness would prevent/prevented the student from undertaking the examination. |
| Illness of an immediate member of the student’s family for whom the student was the principal carer. | A medical certificate1, certifying that the immediate member of the family for whom the student was the principal carer was ill and required the presence of the student at the scheduled time of the examination. |
| Death or funeral of a member of the student’s family or a person with significant relationship to the student. | Official documentary evidence of the death or funeral, or a copy of the relevant published death or funeral notice. |
| Car accident or breakdown on the way to the examination. | The police report, NRMA/RACV/RACQ report or tow truck driver report or statutory declaration. |
| An unforeseeable and major disruption to the public transport system causing extraordinary delays (eg in excess of 1 hour). | A statement from the service provider (eg transport authority) or media statement confirming such disruption or statutory declaration. |
| Armed service postings or unscheduled demands on emergency services personnel. | Official documentation. |
| Sporting commitments at the state or national representative level; commitments arising from participation in the University’s Elite Athlete Program. | Documentary evidence confirming representative selection or a supporting statement from a University Elite Athletes Program Coordinator. |
1 A completed ORIGINAL ACU student medical certificate must be provided. The service provider would normally be a medical practitioner; however, a certificate from a psychologist or counsellor, including an ACU Student Counsellor, is also acceptable.
Students registered with the Elite Athletes Program (EAP) who have sporting commitments during the examination period must provide a Registration letter, invitation or supporting letter from the sporting association/body to prove the student will be unavailable during the exam period.
Examples of circumstances which DO NOT constitute acceptable grounds for the granting of a deferred examination/s include:
- holiday arrangements, travel or accommodation bookings;
- return to home country, in the case of international students;
- work commitments, shift requirements or a call to work at short notice;
- sporting commitments, other that at state or national representative level;
- attendance at functions such as birthday or wedding celebrations;
- misreading the examination timetable;
- sleeping in;
- failure to arrange transport to ensure timely arrival at the examination venue.
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What to do if You Miss Your Deferred Examination/s
Students who miss their deferred examination/s may, in exceptional circumstances, apply to sit ‘deferred, deferred’ examination/s.
Students wishing to apply for deferred, deferred examination/s must submit another Deferred Examination Application (DE) form to their Course Coordinator within 5 working days of the original deferred examination.
Approval of deferred, deferred examination/s is at the discretion of the Course Co-ordinator.
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